Draft Minutes from the meeting on 1st June 2021

 

 

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Draft Minutes of the meeting of Sherington Parish Council held at the Pavilion on Tuesday 1st June 2021, commencing at 7.30pm

PRESENT: Cllrs Hindler (Chair), Meldrum and Shires, Parish Clerk Will Pike.

ALSO ATTENDING: 4 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr McNeil, Assistant Clerk Lauren Scott

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None.

  1. APPROVE MINUTES FROM LAST MEETING

Approved.

  1. CO-OPT NEW MEMBERS

The Council co-opted the following new Councillors to bring its numbers back up to the maximum of seven.

Michael Noakes (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

Wendy Mears (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

Peter Palmer (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

All were warmly welcomed by the current Council.

  1. RECEIVE PUBLIC COMMENTS

None were forthcoming.

  1. RECEIVE PCSO REPORT

No report had been provided. Parish Clerk Will Pike had not been made aware of any crime since the previous meeting.

  1. REVIEW ACTION LOG

Lauren Scott has updated, and all Councillors can now view and share at will. A full update will be provided by Lauren at the next meeting.

  1. CLERKS REPORT

Parish Clerk Will Pike provided the following updates:

June is ‘Bike Month’ and several activities are being run by Milton Keynes Council and other groups. Full details can be found on the various websites.

Thanks was given to Lauren Scott for starting the process of updating the website both visually and with updated and new content.

It was mentioned that the Council are trying to get the Milton Keynes Play Rangers back into the village – it is awaiting confirmation of costs.

  1. VILLAGE CARETAKERS REPORT

Jeff Charles firstly thanked Something Less Boring for their work decorating the benches around the village.

Not much has been done around the village in the month of May due to the very inclement weather. Once this improves there are several projects to move on with.

The issue of security at the Pavilion was mentioned, specifically around the changing rooms and the ability to ‘separate’ the Pavilion into two specific areas (Hall and Changing rooms). This will be looked into further.

The possibility of placing a new noticeboard near the Sherington Grange development was mentioned (along with a previously mentioned wish for one on Perry Lane). Again this will looked into further.

  1. PROJECT GROUPS

10.1         PAVILLION: It was confirmed that the existing order for the new doors at the pavilion had been cancelled by the supplier due to issues with materials. It was confirmed that the Council had therefore instructed another supplier to step in and complete the order.

10.2         M.U.G.A: The S106 money had been confirmed by Milton Keynes Council and had actually been increased due to indexation and will now cover the full cost of the build thus requiring no top up from the Parish Council.

10.3         SHOP: No update due to ongoing consultations.

10.4         BARN CO: Following confirmation from Milton Keynes Council over issues previously raised by Ward Cllr Geary, a vote was held to agree to spending the remaining S137 monies from financial year 20/21 on the new shop project at The White Hart. Cllr Hindler proposed the motion and Cllr Meldrum seconded. All were in favour and the motion was passed.

The same motion was proposed for the current financial year and again all were in favour although the hope is that other monies and funding options being pursued may negate the need to use this fund.

It was also agreed to ringfence the excess of income and expenditure received from the current shop building into a separate reserve to provide further funding. (Amounts removed for the privacy of current tenants).

The project itself is continuing with surveys etc. currently being completed on the building.

10.5         LANDSCAPING: Cllr Hindler confirmed the village is due a full grass cut in the following days.

10.6         DRAINAGE: Cllr Hindler had met with representatives from Milton Keynes Council and with Ward Cllr McLean to discuss the issues seen over the Christmas period. It looks like Sherington will not receive any specific remedial work as funding will be targeted to areas that suffered significant property damage.

10.7         HIGHWAYS: Cllr Meldrum confirmed that some potholes had been filled in around the village. It was agreed that Cllrs Noakes and Mears will take over the use of the SIDS camera when training can be given.

  1. FINANCE

11.1         MONTHLY BALANCES:

                Current Account:     £30,550.29

                Savings Account:     £35,472.94

                Payments Due:        £1,097.01 (Plus further invoices to come)

                Total Funds:            £64,926.22

11.2         APPROVE INVOICES FOR PAYMENT: All were approved along with ‘placeholders’ for invoices due but not yet received.

11.3         BUDGET: Ongoing

  1. PLANNING APPLICATIONS:

12.1         8 GUN LANE – The applicants were present at the meeting and were invited by Cllr Hindler to give a quick summary of the application. No issues were raised by the Council and it was agreed that no further action was required.

12.2         37 CROFTS END: No issues surrounding the actual application were raised but comments were made about the precedent that allowing this application may set surrounding ‘filling in’ land attached to existing properties. It was agreed to look at further and respond closer to the deadline if it was felt necessary.

12.3         ANY OTHER APPLICATIONS: None

  1. CONSIDER CORRESPONDANCE AND NEW CONSULTATIONS:

Ongoing meetings regarding legal matters.

  1. EXTERNAL MEETINGS:

None

  1. COUNCILLORS ITEMS:

Cllr Meldrum bought up the need to look at the Neighbourhood Plan again following the resignation of two Councillors who were due to commence a review. It was agreed to reform the group and several names were put forward.

  1. DATE OF NEXT MEETING:

Tuesday 13th July at 7.30pm at the Pavilion subject to any ongoing restrictions.