Minutes – March 2015

Minutes – March 2015

Minutes of the Meeting of Sherington Parish Council held on Tuesday 3rd March 2015 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs A Denman(Chair), J Ager, D Hyde, I Collinge

ALSO ATTENDING: : Hannah Balazs (Clerk)and nineteen membersof the public.

0.1 Cllr Denman opened the meeting saying that Cllr James Cook is no longer a councillor and has resigned with immediate effect.

0.2 Cllr Denman also advised that he is not and has never been employed by Michael Cook – Cllr Denman advised he is self employed and is doing work for many people around the village.

0.3 One of the previous councillors Mrs Sally Cook asked for a letter to be read out:

Re the minutes of January 2015 Item 16.1 Resignation of Mel Northfield and Sally Cook

‘why she is on the council and not declaring interests when she should be’

Sally Cook would respectfully like to make it clear that she did declare an interest whenever appropriate at all the meetings she attended. She would like to make it a matter of public record that her resignation was not due to her ‘not declaring an interest’ as is suggested in the minutes.
Sally would like to point out that in his email on New Year’s Eve 2014 in which the Chairman requested that Sally ‘do the honourable thing and resign’ at no point did the Chairman suggest in this email that Sally had not declared an interest when appropriate but rather that her ‘vested interests’ were the issue. At no stage was Sally advised by the Chairman that she was not declaring an interest when she should have been.
Should the Council or other interested parties require further explanation regarding the circumstances surrounding Sally’s resignation she would be happy to provide a full statement.

Sally Cook

0.4 The Pavilion is subject to a separate meeting and a date for this meeting is yet to be decided.

0.5 Cllr Denman proposed moving the public comments section to the beginning of the meeting. Mr Oliver Powell asked if someone or something comes out during the council meeting would the public get a second chance at the end of the meeting to ask any questions.
The public present voted and the result was to keep the public comments towards the end.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
None.

2. RECEIVE DECLARATIONS OF INTEREST
None.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 03rd February 2015 were agreed as a true record and signed by the Chairman

4. NEIGHBOURHOOD PLAN
Cllr Collinge advised the outcome of the High Street Application will be decided on Thursday 5thMarch 2015 and he will attend to view but not to speak. There is a training course with BALC on 12th March and Keith Carey is attending too. There are two grants available although may only be eligible for one which is 1K – 8K – this needs to be looked into in great depth. The steering group will meet on the last Tuesday of the month so a week before the Parish Council’s Meeting. This group is to look at the village as a whole and to look into the wildlife, affordable housing, Drainage, Traffic and village amenities etc.

5. NEWPORT PAGNELL’S NEIGHBOURHOOD PLAN
Cllr I Collinge and Keith Carey attended Newport Pagnell’s Neighbourhood Planning meeting and Newport Pagnell would like a response from Sherington.
A few points have been picked up on and they are as follows:
– A509 JCT 14 to Newport Pagnell and Monks Way H3 – these roads need to be looked at as they are extremely busy and the single carriage roads should be dualled to cope with the existing traffic and future traffic.
– The effects on Schools and Preschool – the village children go to Tickford Park Primary and then Ousedale in Newport. The Newport Pagnell campus cannot extend any more however Olney could unless the sixth form was to move to a different location so Newport’s Ousedale could expand slightly.
Cllr Denman has asked Cllr Collinge to write a response to Newport Pagnell’s Neighbourhood’s Plan.

6. CLERKS REPORT

7. WARD COUNCILLOR’S REPORT

The budget was defeated and then passed second time round:
– Library Services will be reviewed in April and June
– Bus Services: money has been put back and no services are to be cut
– Homelessness: no services will be closing
– 1.9% council tax rise
Cllr Denman advised that when busses were being looked into for services to be withdrawn a survey was carried out at 0730 in the rain so there was only 3 passengers. Carehome staff struggling to get home etc and more services are needed in the evening as young people rely on these. Ward Cllr Geary advised there will be a review on the busses.
Cllr Hosking advised Ousedale School (Olney Campus) a meeting has taken place on 24th February 2015 and about 230 parents attended:
It was agreed children in the catchment get and will continue to get priority and there will be a test on attitude within music and a minimum of a grade 2 in a certain instrument will also get a place.

8. VILLAGE SHOP UPDATE
Cllr Denman read an email from Mel Northfield that he had received. Mel Northield has advised that they require three things from the Parish Council to transfer the Shop. These three things are
1. Bank account signatories – 2 people
2. Management Committee names – min of 2 and preferably 3
3. Registered address to use for both the Bank Account, the FCA, under whose governance Sherington Community Shop is managed, HMRC (for VAT) and Companies House
Cllr Denman advised we understood it that Shopco has had enough and will pass to the council. Shopco need to gift the shop to the Parish Council. As a Parish Council we are not taking on a business and it was everyone’s understanding it will be managed the same as the Pavilion and not as a going concern.

9. FINANCE

9.1 Bank Account balance at 1st April £19,092.83

9.2 Cheques for payment were as follows:

03/02/2015 Martin Jeeves £100.00 102278
03/02/2015 Hannah Balazs £421.50 102279
03/02/2015 N Beal £42.00 102280
03/02/2015 BALC £1.50 102281
03/02/2015 Reform Fire Ltd £100.80 102282
03/02/2015 AH Contracts £84.00 102283
03/02/2015 Milton Keynes Council £220.28 102284
03/02/2015 AH Contracts £102.00 102285

10. PLANNING APPLICATIONS AND DECISIONS

10.1. 15/00132/FUL 24 Gun Lane – Change of use of existing garage into x3 bed and breakfast rooms: – Cllr J Ager is not in favour as this will cause extra traffic and it is a very narrow road. The result for this application is 2 to 1 in favour.

10.2. 115/00109/FUL 4 Leys View – First Floor Extension, Juliette balcony and minor elevation amendments: – There were no adverse comments.

Decisions. None.

11. EXTERNAL MEETINGS

MKNE Area Forum – Thursday 5th March 2015 at 1930hrs at the Pavilion in Lavendon – NA
Development Control – Thursday 5th March 2015 at 1900hrs at MKC Office – Cllr Collinge to go and watch the outcome and NOT to speak.

12. CORRESPONDENCE/NEW CONSULTATIONS

None

13. PUBLIC COMMENTS

13.1 David – Oliver Powell expressed concern regarding the Potholes located at School Lane and Crofts End – he advised he has reported along with a number of other residents.

13.2 Oliver Powell also has asked regarding the standing orders so the public can understand cllrs positions etc and that a review is needed.

13.3 A resident asked regarding the drainage on the new road -New road servicing Church End, the tarmac is now higher than the drain and comes down to the thatched cottage. The water backs up to people’s doors. This need clearing so goes to Church End. The houses near the garages: there is a gully that when cars go past sets of a huge wave.

14. COUNCILLORS ITEMS

14.1 Cllr Denman advised that next months meeting is the last meeting with the current council and will hand over to the new council a week after the elections on 12th May 2015 at the Pavilion as the Village hall is not available.

15. DATE OF NEXT MEETING The next meeting will be held on Tuesday 7th April 2015 at the Village Hall commencing at 7.30 pm.
The Annual Parish Meeting will be held on Tuesday 12th May 2015 at the Village Hall commencing at 7 pm, followed by the Annual Meeting of the Parish Council at 7.30 pm. There being no further business the meeting ended at 2100hrs

Minutes – February 2015

Minutes – February 2015

Minutes of the Meeting of Sherington Parish Council held on Tuesday 3rd February 2015 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: J Ager (Chair), I Collinge and J Cook

ALSO ATTENDING: : Hannah Balazs (Clerk), Ward Cllr Keith McLean, Ward Cllr D Hosking, Ward Cllr P Geary and 25 members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr D Hyde and Cllr A Denman.

2. RECEIVE DECLARATIONS OF INTEREST
Cllr I Collinge item 7 Website and Cllr J Cook item 4 Parish Poll.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on Tuesday 6th January 2015 were agreed as a true record and signed by the Chairman

4. PARISH POLL
Ward Cllr K McLean apologised for the results being published incorrectly in the local Phonebox magazine. It was noted that there was a different error in Scan. The Clerk has sent the correct results to MKC as this was used to decide parish council’s views in reply to the planning application. Ward Cllr K McLean advised a parish cllr is well within their rights to attend the meeting that will decide the outcome to the application at MKC and the Parish Poll was just to get the Parish’s views for a reply to MKC.

5. NEIGHBOURHOOD PLAN
Cllr I Collinge advised that MKC have now received the Parish’s application for the Area Designation for the Neighbourhood plan and are now responsible for advertising the public consultation. Bob Wilson has been appointed as point of contact at MKC, there is a meeting Friday (6th Feb) to see what MKC can do the help towards village neighbourhood plan. The plan has been advertised in Scan, there is 8 people in the Steering Group. The next meeting is at the Pavilion on Friday evening then Saturday morning. The meeting will be held last Tuesday of the month so can be reported the following week at the Parish Council Meeting. Just so it is noticed the financial side of the group is still the Parish Council’s responsibility.ACTION: Cllr Collinge

6. NEWPORT PAGNELL’S NEIGHBOURHOOD PLAN
Cllr I Collinge attended the neighbourhood plan meeting for Newport Pagnell and instead of planning 600 houses, which would mean there will be no new school and extra classes/rooms will be tagged on to the current schools, they are proposing 1400 on Tickford Fields. NP Ousedale is full which may mean Sherington’s Students would have to travel to Olney. Lavendon School takes children from 4 to 11 so maybe Sherington School should start taking 4 to 11 as well. Medical facilities need to be looked into as well maybe doctors could travel to village once a week etc. We need to respond to Newport Pagnell ASAP. ACTION: Cllr Collinge

7. PARISH COUNCIL WEBSITE
This could not be discussed as there was not the correct number of Cllrs present, will do email round robin. ACTION: All in Email

8. PROJECTOR AND PORTABLE SCREEN
This could not be discussed as there was not the correct number of Cllrs present, will do email round robin. Cllr P Geary has advised he will give £250.00 out of his personal budget towards this. ACTION: All in Email

9. WARD COUNCILLOR’S REPORT

Cllr K McLean advised of latest budget and this will be considered shortly. Budget cut regarding Olney Library maybe local parishes may have to send donations all info on MKC website some services still under threat. New app going live to report issues in June. Projector and Screen for Sherington Council Cllr K McLean will consider this in his personal budget, Cllr P Geary advised that he will give £250 out of his personal budget towards this. There are public consultations regarding Ousedale changes to intakes or 2016 to allow for kids with music computability will take priority over some of the local residents. Bus services two thirds are being cut however the 21 service to Lavendon will be retained but not sure how often this will be.

10. CLERKS REPORT

10.1 COUNCIL ARCHIVES – Hannah advised she had spoken to Pam Loose and she has advised the details being held on the memory stick should not be a problem. Hannah is going to double check the data protection act. ACTION: Clerk

10.2 TREES AT THE MOUND – Hannah has emailed MKC again regarding the resident’s concerns that the view at the Mound is no longer visible.

10.3 PRESCHOOL AREA – MKC have been back in touch and been to Preschool to discuss the ground where the tree was – so hopefully this is now going in the right direction.

11. VILLAGE SHOP UPDATE

Apparently Shopco are meeting next week so maybe next month there will be an update.

12. FINANCE

12.1 Bank Account balance at 3rd February £19,092.83

12.2 Cheques for payment were as follows:

03/02/2015 Martin Jeeves £100.00 102278
03/02/2015 Hannah Balazs £421.50 102279
03/02/2015 N Beal £42.00 102280
03/02/2015 BALC £1.50 102281
03/02/2015 Reform Fire Ltd £100.80 102282
03/02/2015 AH Contracts £84.00 102283
03/02/2015 Milton Keynes Council £220.28 102284
03/02/2015 AH Contracts £102.00 102285

13. PLANNING APPLICATIONS AND DECISIONS

13.1. 14/02838/FUL – Charlesbury Kennels The Old Mill House Sherington Newport Pagnell MK16 9JA : – Demolition of rear extension and construction of replacement single storey rear extension; installation of new and replacement first floor windows. No Adverse Comments will advise MKC. ACTION: Clerk

Decisions.

14. SHERINGTON RECREATION GROUND

Cllr Ager advised Geoff has resigned, Cllr Denman, Cllr Ager and Cllr Hyde will have a meeting and will report next month

15. EXTERNAL MEETINGS

None.

16. CORRESPONDENCE/NEW CONSULTATIONS

None

17. PUBLIC COMMENTS

17.1 David – New road servicing Church End, the tarmac is now higher than the drain and comes down to the thatched cottage. The water backs up to people’s doors. This needs clearing so goes to Church End. The houses near the garages: there is a gully that when cars go past sets of a huge wave.

17.2 Jane Coles – 14 School Lane our Neighbour has a window looking directly into our garden so why should this be a issue with her neighbour as it will be the same.

17.3 Has Shopco transferred to the council – No not yet we believe Shopco are having a meeting next week

17.4 The village hall car park needs resurfacing happy to get this done and split with Shopco and the Village Hall, will send a copy of the letter to parish council in case.

17.5 Standing Orders need revising- Cllr’s positions and code of conduct is not in line with other councils. Cllr Ager advised that we adhere to government guidelines and will check with Cllr Denman.

17.6 A few years ago edging was completed in Water lane the resident has had the left hand side done however the right side has still been left he has spoken to highways but this was a few years ago.

17.7 Why Does NP Plan have two sites within the Sherington Boundary? Cllr Collinge advised it doesn’t Tickford Fields are in NP boundary.

17.8 Jackie Cook asked why James Cook is still on the Parish Council when Sally Cook has left as both had a conflict of interest and she didn’t think is was right or fair. She also declared Alec Denman was employed by the Cook’s and should therefore be removed as well.
James responded that Alex Denman is not a member of his father’s staff. He also explained the situation regarding his right to be on the Council as explained to him by Stephen Gerrard – head of legal at MK Council and asked why she has always complained at his presence on the council since the day he started.
John Ager stated the legalities of James’ position on the Parish Council in not up for discussion as this was address over a year ago when he joined.

18. COUNCILLORS ITEMS

18.1 Cllr Collinge advised Ward Cllr P Geary had offered to provide £250.00 out of his personal budget towards the projector and screen so is asking for a further £135.00. Will discuss at next months meeting.

18.2 Cllr Collinge also asked when meeting will be held in May due to elections. It was agreed the 12th May as first Tuesday after. Hannah will book.

19. DATE OF NEXT MEETING The next meeting will be held on Tuesday 3rd March 2015 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 10.15 pm

Minutes – January 2015

Minutes – January 2015

Minutes of the Meeting of Sherington Parish Council held on Tuesday 6th January 2015 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: A Denman (Chair), I Collinge, J Ager, D Hyde and J Cook

ALSO ATTENDING: : Hannah Balazs (Clerk), Ward Cllr Keith McLean and forty members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
None.

2. RECEIVE DECLARATIONS OF INTEREST
Cllr Denman declared an interest in Planning application 14/02698/FUL 14 School Lane and Cllr Cook declared an interest in the Site Allocations Plan.

3. APPROVE MINUTES OF LAST MEETING
TThe minutes of the meeting held on Tuesday 2nd December 2014 were agreed as a true record and signed by the Chairman

4. NEIGHBOURHOOD PLAN
Cllr Collinge is going to be chairman to this subcommittee of organising the Neighbourhood Plan; he stated that this is for the village to decide its future. Milton Keynes currently has 16 Neighbourhood Plans, Woburn Sands having completed theirs with 90% agreeing to the plan. Cllr Collinge advised this is Sherington’s chance to make a formal and official document regarding their village and its future. The process can be found on MKC’s website and it takes 80 weeks. There should be consultations at every stage and approval from MKC as they will review for law purposes and we may need advice from a 3rd Party, Cllr Collinge advised he would also like 90% of the village to agree, and advised that the Neighbourhood plan would cover the entire Parish. With regards to this plan we are already 20 weeks into the process. Oliver Powell and Keith Carey are already volunteers for this committee. Cllr Hyde asked what skills are required for this and Cllr Collinge advised still need to find out but recommends about 10 people to be in group. The kind of skills we would like are people person, someone who can analyse data, good at writing letters etc. Cllr Denman asked everyone to take a vote and Cllr Cook, Cllr Ager, Cllr Hyde, Cllr Collinge and Cllr Denman are all in agreement to this plan and Cllr Collinge will be chairman. Cllr Denman advised that he has an email from the head of the legal department at MKC and the village poll is not actually binding and MKC is not bound to the results of the poll. Cllr Denman advised that we need to trust Ward Cllr Peter Geary in that MKC will take the results of the parish poll into account.

5. RESPONSE TO NEWPORT PAGNELL’S NEIGHBOURHOOD PLAN
Cllr Collinge said we needed to decide who is going to Newport Pagnell’s Neighbourhood plan meeting, Cllr Collinge advised he will be going and Cllr Denman advised he will try to attend depending when it is, Cllr Collinge is to advise Cllr Denman. ACTION: Cllr Collinge

6. SITE ALLOCATION PLAN
Cllr Denman advised that nothing will be happening till late February/March. Cllr Collinge had asked for this to be added onto the agenda to discuss before the next round of consultations comes out, Cllr Collinge wants to know how the Parish Council will reply – e.g. we need to ask MKC for drop in session at the start of the consultation rather than the end. How will the Parish Council get views of the villagers – will there be another parish poll, a questionnaire etc. Cllr Collinge also asked what criteria the parish council are going to be looking for to decide on a final site for the site allocations. Cllr Denman advised that Fiona Robinson from MKC advised that a Neighbourhood Plan and Site Allocations Plan is separate. Ward Cllr Keith McLean advised Cllr Collinge is correct and the Village should have a Neighbourhood Plan for Sherington. If the current application goes through and they get permission to build the 36 houses then the site allocation plan doesn’t need to happen as the village will have filled their counter for the plans and the 20-40 houses will already be going ahead. Cllr Denman advised that we have to wait for development meeting at MKC. Cllr Collinge advised that the Neighbourhood plan will be beneficial for the village as it will bring everyone together. Cllr Collinge then asked what are cllrs going to do to measure the residents views will there be another poll, questionnaire etc. Cllr Denman asked Ward Cllr Keith McLean if the Parish Council will be given definite sites. Ward Cllr Keith McLean advised that stage one has now been completed and are entering stage two and he doesn’t think that anymore sites can be put forward between stages two and three as stage three is the final stage in site allocations. Cllr Collinge then asked the following – do you want one committee to deal with the neighbourhood plan and also be a steering committee on site allocations? Cllr Denman asked the other cllrs and Cllr Cook is unable to comment due to a declared interest, Cllr Hyde, Cllr Ager, Cllr Collinge and Cllr Denman agreed. ACTION: Cllr Collinge

7. COUNCIL ARCHIVES
Cllr Collinge wants to clarify and have it noted that he has been going through the council archives and advised that he has nearly finished going through all of the council archives and asked the other cllrs how should he store the information, it was agreed to save on a memory stick and to be given to Hannah Balazs the Clerk to Sherington Parish Council. Upstairs at the village hall there is storage, Cllr Collinge also advised that he has names and addresses from years ago and back dating to when records started. Cllr Cook then asked about the data protection with regards to the personal details as the Sherington Historical Society is also interested in past records. Cllr Denman and Ward Cllr McLean advised that the clerk Hannah Balazs will get in touch with Pam Loose at MKC to get some advice and to find out if this information can be passed to the Historical Society. ACTION: Cllr Collinge / Clerk

8. CLERKS REPORT

The only thing on the clerks report was the precept meeting and just to confirm that the meeting will still be going ahead on 22nd January 2015. ACTION: Clerk

9. WARD COUNCILLOR’S REPORT

MKC will be reviewing the planning application ref 14/02002/OUT following the Parish Poll on 5th February 15. 10 days prior there will be access to people’s views etc. Cllr Mclean cannot comment on the application 14/02002/OUT as he will probably be on the panel when this is being discussed. Cllr McLean advised that the Neighbourhood Plan is a very good idea and costs need to be considered in the precept meeting. Cllr McLean also advised that people also have concerns regarding busses, YMCA, Libraries, black bin bags as some are under threat. On a positive note Church Road has now been repaired. Cllr Denman advised that Bernard Haynes has advised they have left a depression outside his house and when rains it’s like a huge wave hitting his house and soaking everyone passing. Lastly surgeries held at the Olney Centre first Friday of every month and will be moving into the village on a Saturday morning although this is still waiting for day to be confirmed and as to which Saturday in the month.

10. VILLAGE SHOP UPDATE

Still waiting to hear anything regarding the village shop.

11. FINANCE

11.1 Bank Account balance at 2nd December £26,409.35

11.2 Cheques for payment were as follows:

06/01/2015 HMRC £14.00 102264
06/01/2015 Martin Jeeves £100.00 102265
06/01/2015 Hannah Balazs £337.20 102266
06/01/2015 N Beal £42.00 102267
06/01/2015 RA Denman £168.00 102268
06/01/2015 AH Contracts £189.00 102269
06/01/2015 Sherington Village Hall £13.00 102270
06/01/2015 Anglian Water £62.74 102271
06/01/2015 E.ON £355.92 102272
06/01/2015 Sherington Village Hall £35.75 102273
06/01/2015 AK Fire Ltd £60.00 102274

12. PLANNING APPLICATIONS AND DECISIONS

12.1. 14/02698/FUL 14 School Lane : – Erection of rear single storey extension and a loft conversion. This was discussed in full and after all Cllr’s looking at the plans they are not happy with the plans of a balcony overlooking the neighbours. Hannah Balazs the clerk will be in contact with Cllr Ager for a formal response to MKC. Two neighbours also have concerns, Cllr Hyde said the balcony is unnecessary and very intruding on the neighbours and Cllr’s Collinge, Ager and Cook were ok with plans but not the balcony. ACTION: Cllr Ager/ Clerk

12.2. 14/02748/TPO The Old Rectory 16 School Lane : – Tree preservation order consent carry out the following tree work – Ash tree (T8) remove heavy lower lateral branches to crown lift, 30% reduction of lower canopy to sides to shape tree and remove deadwood. Willow Tree (T9) create habitat hole at 3 meters and fell tree above hole and leave as monolith. Willow tree (T10) clear fell. Oak Tree (T11) Crown lift one branch over road 8 meters, remove deadwood. Sycamore tree (T12) crown Lift one branch over road to 8 meters. This was discussed and we have received an email from Robin Storey who has concerns as this is a conservation area so can’t see why the application has been requested. The parish council agreed to keep tree close to the wall due to the busses travelling past and it could be a hazard hanging over the road.

Decisions.

13. SHERINGTON RECREATION GROUND

Cllr Ager advised there still hasn’t been a meeting and the chairman has resigned, Cllr Collinge advised that because there hasn’t been a meeting for 6 months then the committee has effectively dissolved in any case. Cllr Ager is going to see what has happened. ACTION: Cllr J Ager

14. EXTERNAL MEETINGS

Cllr Collinge attended the MK East Area Forum and had circulated notes to the other Councillors. Topics at the meeting had included plans to roll out fibre broadband to some of the other rural areas, drainage problems (including School Lane and Church Road in Sherington – now fixed) and beta testing of a new smart phone app for reporting potholes.

15. CORRESPONDENCE/NEW CONSULTATIONS

None

16.PUBLIC COMMENTS

16.1 The public asked regarding the two resignations of Mel Northfield and Sally Cook and if there will be any co-opt elections taking place. Cllr Denman advised that due to scheduled elections in four months time the council have decided to not co-opt at the moment and they have all agreed. Someone else asked if there is a reason they resigned – Cllr Denman advised Mel Northfield was happy however over the past few weeks a lot has happened and he has chosen to resign. With regards to Sally Cook three cllrs and members of the public have approached Cllr Denman asking why she is on the council and not declaring interests when she should be. Anyone with a vested interest can they vote? Cllr Cook and Cllr Denman both said no. Why have the council decided not to co-opt? Cllr Collinge advised that they would have to advertise positions and there is only three council meetings left before an election in May. A member of the public then said it seems a waste of time and unfair. Cllr Denman advised they can co-opt however there is no mandate and at the first meeting they are unable to talk and can’t vote. Cllr Denman then asked the public to please put yourselves forward for election in May. ACTION: Clerk

16.2 Corn Close has been reported to be very dangerous with all the wet leaves and asked if this can be cleared – the clerk will advise MKC. ACTION: Clerk

16.3 Once again the tree’s at the mound have been reported as blocking the view at the mound – the cllrs did advise that we have already been in touch with MKC however the trees are not dangerous to the public so will not be touched – the clerk will email again to see if they will change their minds. ACTION: Clerk

16.4 A shareholder from the village shop Shopco has asked what is happening with regards to the village shop, Cllr Denman advised this still stands with Shopco and they are due to be having an extraordinary meeting, however the legal side on the Parish Council has been checked and is all in order.

17 COUNCILLORS ITEMS

No further comments from the Cllr’s

18. DATE OF NEXT MEETING The next meeting will be held on Tuesday 3rd February 2015 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 10.15 pm

Minutes – December 2014

Minutes – December 2014

Minutes of the Meeting of Sherington Parish Council held on Tuesday 2nd December 2014 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: A Denman (Chair), M Northfield, I Collinge, S Cook, J Ager

ALSO ATTENDING: : Hannah Balazs (Clerk), Ward Cllr Peter Geary, Ward Cllr David Hosking and forty members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr J Cook and Cllr D Hyde.

2. RECEIVE DECLARATIONS OF INTEREST
Cllr Northfield declared an interest in item 8.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 4th November 2014 were agreed as a true record and signed by the Chairman

4. SITE ALLOCATION
This was left on the agenda in error but can confirm that the reply from the Parish Council has been sent to MKC and has been added to all of the reply’s received for the Site Allocations

5. CHRISTMAS TREE ON KNOLL
All of the Cllr’s agreed to just turn the lights on this year. Cllr S Cook advised that the Parish Council is paying the extra footage of £36.00 so the Clerk wrote a cheque.

6. CLERK’S REPORT
6.1 The clerk advised that a date needs to be set up for the Precept Meeting, Cllr A Denman said this will be arranged in a round robin email once everyone has had a look at their diaries. ACTION: Clerk

7. WARD COUNCILLOR’S REPORT
Ward Cllr D Hosking advised that the budgets for next year are now out and there is a proposal to cancel some of the bus services, black bin bags will not be provided for by the council for next year and that people will have to buy their own. There is a North East meeting at Western Underwood and Cllr I Collinge advised that he will attend this. Friday 5th December there is a Ward Cllr Surgery being held in Olney and on 18th the Leader of the Council will be there to talk to in the Olney Centre.

8. VILLAGE SHOP
Cllr M Northfield advised that himself and Nigel have started the legal process and will also be having an extraordinary general meeting of shopco.

9. FINANCE

9.1 Bank Account balance at 2nd December £26,409.35

9.2 Cheques for payment were as follows:

02/12/2014 Hannah Balazs Clerks PAYE £278.19 102256
02/12/2014 EON Electric £164.39 102257
02/12/2014 Sherington Village Hall Hall Hire £45.50 102258
02/12/2014 AH Contracts Dog Bins £168.00 102259
02/12/2014 Martin Jeeves Perry Lane caretaker/bookings £100.00 102260
02/12/2014 N Beal Pavilion cleaner £42.00 102261
02/12/2014 DC Blunt Gardening Cutting Sports field etc £1398.00 102262
02/12/2014 Alban Hill Nurseries Christmas Tree £36.00 102263
10. PLANNING APPLICATIONS AND DECISIONS

10.1. 14/02002/OUT Land at High Street Sherrington, Erection of 36 Residential Units: – The Planning application for 36 houses was opened up to the public as this will be moved to the Parish Councils agenda in January 2015. A lot of residents wanted to know the time frame and the current determination date is 13th January 2015. Cllr A Denman advised the public that they should reply to MKC direct themselves on the website. Cllr P Geary advised that the Village needs a policy regarding the site allocations plan otherwise MKC can do a free for all on allocating sites. The site allocations plan and the current application for 36 residential units is becoming the same issue within the village and Cllr A Denman advised that this is not the case and therefore should be completely separate. Cllr P Geary advised that the application has been processed correctly as it was posted in the High Street, Posted to Neighbours as normal, was put in Milton Keynes Citizen therefore Milton Keynes Council have profiled their rights. Cllr P Geary advised that a Parish Poll could be called. Cllr A Denman asked the public if they wanted a Parish Poll to vote on this application and the majority of the public agreed. Cllr A Denman asked Cllr M Northfield, Cllr I Collinge, Cllr S Cook and Cllr J Ager if they agreed to have a Parish Poll and they all agreed that there should be. Cllr P Geary advised that the Parish Council now needs to have an extraordinary general meeting to decide if there will definitely be a parish poll and to agree on the question that will be asked – this must have a yes or no answer. There has to be 7 days notice of an extraordinary general meeting and the date that was agreed with Cllrs and the public is Wednesday 10th December 2014 in the Village Hall at 1930hrs.

Decisions. The application 14/02012/FUL Change of use of existing electronics cabin to storage (use class B8) – Storage Compound Bedford Road – this has been refused due to being in a dangerous location and not suitable for any other use.

11. SHERINGTON RECREATION GROUND
Cllr J Ager advised that he has emailed the Committee to arrange a get together to discuss the Pavilion and is awaiting a reply so hopefully next month there will be something to report. ACTION: Cllr J Ager

12. EXTERNAL MEETINGS

There have not been any external meetings

13. CORRESPONDENCE/NEW CONSULTATIONS

14.PUBLIC COMMENTS

14.1 A member of the public advised that the footballers keep throwing rubbish all over the Pavilion car park and over the field – Cllr A Denman advised he will speak to Martin Jeeves to see what is going on as this is not the first time this has happened. ACTION: Cllr A Denman

15 COUNCILLORS ITEMS

15.1 Cllr J Ager advised about the potholes in the car park at the Pavilion are getting bigger and Cllr A Denman advised he will speak to MKC advising this. ACTION: Cllr A Denman

15.2 Cllr I Collinge has received an email from a fellow Cllr asking for information to be removed off the website regarding home addresses etc. Cllr I Collinge has looked into this and there is a requirement for publishing the register of Cllrs interests. The Cllrs agreed to take off home addresses and leave email addresses only. ACTION: Cllr I Collinge

16. DATE OF NEXT MEETING The next meeting will be held on Tuesday 6th January 2015 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 9.15 pm

Minutes – October 2014

Minutes – October 2014

Minutes of the Meeting of Sherington Parish Council held on Tuesday 7th October 2014 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: J Ager (Acting Chair), D Hyde, M Northfield, I Collinge, S Cook & J Cook

ALSO ATTENDING: : Hannah Balazs (Clerk), Ward Cllr Keith McLean and thirty five members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr Alec Denham (Chair).

2. RECEIVE DECLARATIONS OF INTEREST
Cllr J Cook declared an interest in item 4; Cllr Northfield declared an interest in item 8 and Cllr S Cook declared an interest in item 4.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 2nd September 2014 were agreed as a true record and signed by the Chairman

4. SITE ALLOCATION
Cllr Northfield welcomed new houses that will potentially benefit the school, the village shop and the pub. The plans need to be well considered. He stated that when he moved into Water Lane six years ago it was suggested that there the sewage plant was at capacity and so the 4 houses at End Farm had to be on separate septic tanks. On that basis he questioned how can the village sustain more housing with the sewage treatment plant at capacity already should more houses be built.
Cllr Northfield feels that there are no disadvantages to 2 potential sites, High Street and Water Lane. There have been 2 suggestions made, Water Lane and High Street, although no official applications have been made yet. Cllr Northfield also mentioned that there has been a monitoring project recently to monitor traffic in and out of Water Lane, the results of which should be made available to the parish council in relation to these applications. Cllr Northfield also said that should any development begin within the village, the Council will need to consider the potential implications to these utilities. Cllr J Cook commented that if the village and parish council does not sanction some new houses, that they are in control of, sooner or later Milton Keynes Council will demand new housing and the parish council will not have a say in the matter. A member of the public, Mr Masetti, spoke and raised that a Milton Keynes council document revealed that a member of the parish council had approached Milton Keynes council and requested that the village be considered for development as part of their rural strategy. Cllr Northfield responded and said this was not the case, however the parish council was in support of development to the village. Cllr Hyde was asked to comment. Cllr Hyde commented that during the time when the parish council was chaired by Peter Burton, the parish council responded to a previous consultation and the decision was made in support of limited development, in order to help sustain the village. Cllr Ager informed the members of the public that there will be a public vote regarding the development. Cllr Hyde commented that there had previously been discussion over moderate expansion, the development of around 25 houses. Cllr Collinge said that he did not believe the village needed to keep growing for it to remain viable, the reason given by others to justify development. For example, 20 houses, an increase of 5% within the village, will only result in a proportionate extra 1 or 2 pupils at the school, which will have little or no effect on its viability, other factors such as its Ofsted rating which is lower than the North Crawley and Stoke Goldington schools also being relevant. He also noted that Shopco had confirmed that the shop was viable at present, so an increase in village size to make it viable was not required. He noted that none of the other villages in the Olney Ward thought an increase in their size was needed for them to be viable. In particular, Emberton, Stoke Goldington and North Crawley all had First Schools, in spite of those villages being much smaller than Sherington. No other villages within MKC have any site allocation plans. Cllr Collinge has looked in the Parish Council archives, which show that the 3 green field sites had all been proposed before, and in a questionnaire to all residents in 1999 had been rejected by 90%. Cllr S Cook declared an interest so advised no comment however agrees with Cllr Hyde. Cllr Ager advised that he was totally against large development as doesn’t want to be apart of MK, advised that no more than 10 to 15 homes and to be used/developed within the village and infilling rather than building a new estate, Sherington is a Village and is to remain as a village.
Ward Cllr McLean advised that there will be a village meeting on Thursday 30th October with a drop in from 6pm at the Village Hall

5. DRAFT LOCAL MINERALS PLAN
There is going to be a village meeting on Thursday 23rd October starting with a drop in session at 6pm followed by a meeting at 7:30pm. The meeting has been arranged by the ward Cllrs and Cllr Hosking will be chairing the meeting. ACTION: Ward cllrs

6. CLERK’S REPORT

6.1 Trees at the mound . Clerk advised that she had received an email from a resident advising the trees at the mound had grown a lot and therefore the view in which this was designed for is no longer visible. Clerk will email MKC to ask for the trees to be trimmed back. ACTION: Clerk

7. WARD COUNCILLOR’S REPORT

7.1. Cllr Keith McLean advised the new mayor of Milton Keynes is Newport Pagnell’s Derek Eastman

7.2. Jackie Inskip has been in touch and advised that the work that was due up Church Lane on 13th and 14th July has still not been carried out and there was a breakdown in communication, Keith advised that all residents will receive individual letters to advise when the road resurfacing will take place on 16th, 17th and 18th October. However Cllr Collinge advised the dates had changed again on the website.

8. DITCHES AND DRAINAGE ON THE HIGH STREET

The Autocad survey of the ditches and drainage system from Alban Hill nursery down the High St has now been received and indicates a lot of maintenance still needed. Cllrs agreed to study this document and discuss it at the next meeting 4th November. ACTION: All Cllrs

9. VILLAGE SHOP

Cllr Northfield advised that Nigel and he propose to move the responsibility of the shop over to the Parish Council. They are going to consult the shareholders with the options and hold a vote on if it should be moved to the Parish Council. This will be discussed further in the next meeting on 4th November.ACTION: Shopco

10. FINANCE

10.1 Bank Account balance at 7th October £28,217.29

10.2 Cheques for payment were as follows:

07/10/2014 Martin Jeeves Perry Lane caretaker/bookings £100.00 102241
07/10/2014 HMRC Clerks PAYE £23.80 102242
07/10/2014 Mazars External Audit Fee £120.00 102243
07/10/2014 N Beal Pavilion cleaner £63.00 102244
07/10/2014 Sherington Historical Society Donation £500.00 102245
07/10/2014 MK Mediation Service Donation £50.00 102246
07/10/2014 EON Electricity for Pavilion £150.39 102247
07/10/2014 Wendy Austyn Clerk’s salary £201.90 102248
07/10/2014 Hannah Balazs Clerk’s salary £261.33 102249
07/10/2014 B Tofts Pavilion Repairs £157.00 102250

11. PLANNING APPLICATIONS AND DECISIONS

11.1. 14/02020/TPO Water Lane Farm . Tree Preservation order to fell 1x Ash Tree (T1) as close to ground level and treat the tree stump. ACTION: Clerk

11.2. Decisions. The applications for the 1 Field Close, 55 High Street, 4 Leys View and 31 Crofts Ends were approved. Detailed documents can be accessed via the MKC Planning website.

12. SHERINGTON RECREATION GROUND

12.1. Management committee report. Cllr Ager reported that the meeting was cancelled and will advise at the next meeting on 4th November. Cllr Collinge reminded that there was still a vacancy for a committee member and the post and rail fence needs repairing. Clerk to email MKC to see if this is their responsibility. ACTION: Clerk

12.2. Vacancy. Cllr Collinge reminded the Council that there was still a vacancy for a committee member which needs advertising and filling. ACTION: Clerk

12.3. Fence. Cllr Collinge reported that the Post and Rail Fence at the entrance to the Perry Lane site, by the play area needed repairing. Whilst the grass at that point is shown on the MKC landscape map as being their responsibility, it does not show the fence. Clerk to email MKC to see if this is their responsibility. ACTION: Clerk

12.4. Derelict shelters. Cllr Collinge noted that whilst the derelict shelters had been removed (as per the action at the Jan 14 meeting) the paving stones had not. The area still needs tidying up properly. ACTION: Clerk

13. EXTERNAL MEETINGS

13.1. NECAF meeting 11th September 2014 Cllr Collinge attended and advised this was held at the Pavilion in Emberton and this gives lots of ideas to improve our pavilion, for example they have flat screen TV, Snooker tables etc. The main item was the illegal rave at Petsoe Manor Farm in August. The police explained the action they had taken. Whilst they receive some intelligence that a rave may be taking place (e.g. in the ‘north half of Bucks’), they can’t take specific action until the rave has actually started, when clearing the site is difficult. They warned the public that raves can still take place at any time in the year, not just summer, and therefore people should be alert to strangers showing undue interest in local fields and report unusual activity to the police. The Forum also received a presentation from Serco, who have been awarded the Landscape contract by MKC although the actual landscaping will be carried out by Frosts. ACTION: Cllr Collinge

14. CORRESPONDENCE/NEW CONSULTATIONS

14.1. MKC Draft Minerals Plan, deadline 5th November 2014. As per item 5 there will be a village meeting in the next few weeks to gather as many people’s opinions as possible before forming a considered response from the parish council. All residents are also free to respond to the consultation individually. The date of the village meeting is 23rd October at 6pm for a drop in followed by a meeting at 7:30pm held by the Ward Cllrs at Sherington C of E School. ACTION: All Cllrs/Clerk

14.2. MKC Site Allocations Plan, deadline 5th November 2014. As per item 4 there will be a village meeting in the next few weeks to gather as many people’s opinions as possible before forming a considered response from the parish council. All residents are also free to respond to the consultation individually, and the Clerk will ask for an extension on the deadline. The date of the village meeting is 30th October at 6pm for a drop in followed by a meeting at 7:30pm held at the village hall. ACTION: All Cllrs/Clerk

15.PUBLIC COMMENTS

How much influence does parish council have over MKC, will there be another questionnaire sent out to residents regarding site allocations, is Sherington the only village that has been put forward, Water Lanes passing lanes are not big enough to accommodate for more traffic. Water Lane needs to have traffic monitored during peak times and not just during the day. Roads need to be made bigger, or will there be a road build out of the back of Water Lane. The Water Lane site is very close to the shooting range and flooding needs to be looked at. There is a lot of concern regarding dog walking with the Water Lane site. Also Mason’s Field has been considered for an estate in the past (approx 20yrs ago) so can this site be looked into again as an alternative.

16 COUNCILLORS ITEMS

Cllr Northfield advised that both the Site Allocations Plan and the Minerals Plan are very important to everyone and everyone needs to know and be aware of what is going on.

17. DATE OF NEXT MEETING The next meeting will be held on Tuesday 4th November 2014 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 9.15 pm

Minutes – September 2014

Minutes – September 2014

Minutes of the Meeting of Sherington Parish Council held on Tuesday 2nd September 2014 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs A Denman (Chair), J Ager, D Hyde, M Northfield, I Collinge, S Cook & J Cook

ALSO ATTENDING: : Wendy Austyn (outgoing Clerk), Hannah Balazs (incoming Clerk), Ward Cllrs Peter Geary and David Hosking, Fiona Robinson (MKC Planning), Laura Davidson and Laura Burton (Northants CC) and fifteen members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Ward Cllr Keith McLean

2. RECEIVE DECLARATIONS OF INTEREST
Cllr J Cook declared an interest in items 5 and 10 b); Cllr Northfield declared an interest in item 8 and Cllr S Cook declared an interest in items 5 and 10 b).

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 1st July 2014 were agreed as a true record and signed by the Chairman

4. APPOINTMENT OF NEW CLERK
Cllr Northfield proposed the appointment for the position of clerk to the parish council to Hannah Balazs following her successful interview; this was seconded by Cllr Hyde and all agreed. The chairman welcomed Hannah and took the opportunity to thank Wendy Austyn for her ten years of service and wish her well for the future.

5. DRAFT LOCAL MINERALS PLAN
Prior to the meeting officers from MKC and Northants CC held a public drop-in session to give out information on the draft plan, to which around 30 people attended. Laura Davidson from Northants CC (acting on behalf of MKC) then spoke to the meeting. The MKC Local Aggregate Assessment states that 1.7 million tonnes of aggregate are needed for building development and so new extraction sites are being considered. The plan sets out how these sites have been identified and assessed. After this consultation the Final Draft Plan will be produced in early 2015 which will also go out for consultation. This and all the responses will be considered by a planning inspector assigned by the Secretary of State. The final plan may contain restrictions and conditions on all the factors that may impact on the environment and the public. Following approval of the final plan, sites would be ‘Allocated’ but not ‘Approved’ until a detailed planning application is received from the land owner or operator and these can be submitted any time up until 2032. The chairman invited comments from the public which included concerns re noise, dust, visual impact, house prices and traffic. Laura reported that it was not yet known whether an allocated site would include a processing plant which could service other extraction sites. The required Traffic Assessments are also not yet completed. Another comment was that not everyone knows what is happening yet, and Cllr Peter Geary suggested that the Sherington Ward Councillors host a village meeting in the next few weeks to which all residents would be invited by letter. Individuals are not directly consulted by the planning authority until a detailed planning application has been submitted so it was agreed that this was a good idea. Cllr Denman, the Clerk and the ward councillors will arrange this. The planning officers agreed to attend this meeting and will also invite other interested parties such as Development Control officers. Cllr Denman thanked the planning officers for coming to the meeting. After this item, the MKC and Northants CC officers left the meeting, along with a few members of the public. ACTION: Clerk, Cllr Denman, ward cllrs

6. CLERK’S REPORT

6.1 Stonepits Copse woodland mowing. The clerk reported that the annual mowing of the woodland has now been completed.

6.2 Tree maintenance update The clerk reported that she has received a report of fruit trees at the VH play area that need attention; and has taken the opportunity to contact Oakland Tree Services to ask for the Spring 2013 tree surveys to be reviewed and updated with a view to arranging any necessary remedial work this Autumn. ACTION: Clerk

6.3 Ditches and drainage on High St. The Autocad survey of the ditches and drainage system from Alban Hill nursery down the High St has now been received and indicates a lot of maintenance still needed. Cllrs agreed to study this document and discuss it at the next meeting. ACTION: All cllrs

6.4 Pre-school play area Following a request from the pre-school, MKC have contacted the clerk and asked for the horse chestnut stump to be ground down some more, before they undertake to even out the ground. The clerk will contact the contractor who felled the tree.ACTION: Clerk

7. WARD COUNCILLOR’S REPORT

Peter Geary stressed that this is a crucial time in Minerals Plan process and urged residents to get their comments and opinions heard by responding to the Draft Minerals Plan consultation by the stated deadline.

Peter reported that the recent rave held at Petsoe End caused considerable disturbance to nearby residents; and that the council were currently focussing on preventing further raves by making sites less attractive to the organisers.

Peter reported that during the current enquiry into taxi driving licences, the council are acting swiftly to ensure that public safety is of paramount importance. There have already been several suspensions and resignations, including that of the current mayor of Milton Keynes.

8. VILLAGE SHOP

Mel Northfield in his capacity of co-chair of Shopco gave the meeting a brief history of the current village shop. In 2009 the parish council proposed the building of a new permanent shop opposite the village hall where the current shop sits now. The idea of a new shop was widely supported by all who attended the meeting and volunteers undertook to see if any other suitable locations could be found. None were found to be feasible however; and Shopco was established as a separate entity from the parish council to set up a temporary shop on the originally proposed site. Shopco, with support from the village and MKC, obtained the consent and purchased the porta-cabin along with the utilities, fixtures, fittings etc. The shop opened in 2012 and Shopco as landlord undertakes the maintenance and receives rent from the tenants who run the retail business. The temporary planning consent has been extended until 2017 and the permanent building consent expires in 2016. Mel and his co-chairs feel that Shopco has achieved what it set out to do, and would like to propose that the ownership of the building now be transferred to the parish council. Cllr Denman firstly thanked Shopco for its great efforts in all achieved so far, and then gave his support for the proposals. Comments from the other councillors also broadly gave support, but a concern was raised as to whether the parish council has the necessary skills and resources to take on such a venture, and it was agreed that a more detailed proposal was required in order for the parish council to understand exactly what it is involved. Mel agreed to produce this. The clerk reminded the council that another management sub-committee would have to be formed, upon which at least 3 councillors must sit, along with other volunteer residents. It was also agreed that Shopco’s shareholders must be consulted and give their approval, and the co-chairs of Shopco agreed to undertake this in time for the next meeting. ACTION: Shopco

9. FINANCE

9.1 Bank Account balance at 1st July 2014 £20,508.25

9.2 Cheques for payment were as follows:

VOID VOID VOID £- 102227
02/09/2014 Bernard Crook Garden Services Mow Stonepits Copse £132.00 102228
02/09/2014 SCAN magazine Advertising for pavilion £145.00 102229
02/09/2014 Bucks Playing Field Association Subscription £20.00 102230
02/09/2014 Prepared Payroll Solutions Payroll provider £72.00 102231
02/09/2014 Sports Ground Services Mowing rec field £331.20 102232
02/09/2014 Barry Tofts Rec ground maintenance £570.00 102233
02/09/2014 Barry Tofts Noticeboard repair £180.00 102233
02/09/2014 Sherington Village Hall Hall Hire £118.25 102234
02/09/2014 Nina Beal Pavilion cleaner £84.00 102235
02/09/2014 A H Contracts Dog Bins £189.00 102236
02/09/2014 Martin Jeeves Perry Lane caretaker/bookings £200.00 102237
02/09/2014 MK Play Association Play Ranger sessions £2,205.00 102238
VOID VOID VOID £- 102239
02/09/2014 Wendy Austyn Clerk’s expenses £29.69 102240
02/09/2014 Wendy Austyn Clerk’s salary £305.80 102240

9.3. Request for funding from Sherington Historical Society. Councillors agreed to donate £500 towards the refurbishment of SHS’ folders and archives. ACTION: Clerk

9.4. Request for funding from MK Mediation Service. Councillors were divided between declining the request and donating £100 as per the last two years. The chairman proposed a donation of £50 which was then agreed. ACTION: Clerk

9.5. Approve expenditure for repair to noticeboard outside school. £180 for the emergency repair of the noticeboard between meetings was agreed.

10. PLANNING APPLICATIONS AND DECISIONS

10.1. 14/01478/FUL 10 High St – Conversion and extension of existing outbuildings into annex accommodation (resubmission14/00696/FUL). There were no adverse comments. ACTION: Clerk

10.2. 14/01494/FUL The Granary, 7 Manor Courtyard – Change of use from offices (use Class B1) to residential dwelling (use Class C3) and conversion to form two, two bedroom apartments (resubmission 14/00531/FUL). Councillors noted that further to the original application being refused, more detailed information had been provided and had no adverse comments. ACTION: Clerk

10.3. 14/01607/FUL 31 Crofts End – Erection of single storey rear timber outbuilding (retrospective). – Councillors had no objections in principle but are aware of the neighbour’s concerns regarding proximity to their land and wish this to be taken into account. ACTION: Clerk

10.4. 14/01822/FUL 4 Leys View – Erection of balcony to rear of property Councillors had no objection in principle but would like any visual intrusion onto the adjacent properties to be taken into account. ACTION: Clerk

10.5. The clerk reported that there are 2 or 3 TCA (Tree/s in a Conservation Area) applications that were validated early August but did not appear on the planning portal database until the very end of August and have a Target Determination Date of mid-September which doesn’t give the parish council any time to consider them. Ward Cllr Peter Geary suggested that the parish council write to the Chief Executive of MKC to complain.ACTION: Clerk/Cllr Denman

10.6. Decisions. The applications for the shop (8b Church Road), C J Haynes, 10 High St and The Manor 4 High St were approved. Detailed documents can be accessed via the MKC Planning website.

11. SHERINGTON RECREATION GROUND

11.1. Management committee report. Cllr Ager reported that the committee next meets on Wednesday 10th September. Cllr Northfield queried why there have been no reports to the parish council for several months.

12. EXTERNAL MEETINGS

12.1. NECAF Meeting 11th September 2014 Cllr Collinge will attend and report to the next meeting. ACTION: Cllr Collinge

13. CORRESPONDENCE/NEW CONSULTATIONS

13.1. MKC Draft Minerals Plan, deadline 5th November 2014. As per item 5 there will be a village meeting in the next few weeks to gather as many people’s opinions as possible before forming a considered response from the parish council. All residents are also free to respond to the consultation individually. ACTION: Clerk/Cllr Denman

13.2. Pre-application consultation request proposed 4G base station Bedford Road, Sherington. The clerk reported that a planning application was not required, and it was agreed it was not necessary to respond.

13.3. MKC Site Allocations Plan – Issues and Options, deadline 5th November 2014.After item 5 Fiona Robinson from MKC Planning reported that the documents for the consultation are about to be published and the consultation starts on 10th September. It was agreed to invite MKC Planning to the October meeting. ACTION: Clerk

13.4. Draft Planning Obligations Protocol consultation, deadline 7th November 2014.The draft document having only just been released, it was agreed to discuss this at the next meeting.

14.PUBLIC COMMENTS

14.1 Peter Burton who was previously involved with Shopco stressed that events must move quickly in order to secure the future of the village shop.

15 COUNCILLORS ITEMS

15.1 Cllr Northfield queried whether consent has been obtained for the Slimming World advertising signs that are appearing around the village. It was apparent that it hasn’t, however the parish council supports the venture as a major user of the pavilion. Cllr Hyde reported however that the sign opposite Sherington Bridge Farm can obstruct vision for vehicles, so Cllr Ager will speak to the organiser. ACTION: Cllr Ager

15.2 Cllr Hyde reported that the Crofts End street sign has been knocked out of the ground again. ACTION: Clerk

15.3 Cllr Collinge reported that Church Road will be resurfaced starting late September.

15.4 Cllr Denman asked the clerk to look at the proposed date of the Annual Meeting next May, bearing in mind there will be an election of the parish council at the same time.ACTION: Clerk

13. DATE OF NEXT MEETING The next meeting will be held on Tuesday 7th October 2014 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 9.15 pm

Minutes – July 2014

Minutes – July 2014

Minutes of the Meeting of Sherington Parish Council held on Tuesday 1std July 2014 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs A Denman (Chair), J Ager, D Hyde, M Northfield and I Collinge.

ALSO ATTENDING: : Wendy Austyn (Clerk), Cllr Keith McLean and nine members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllrs J Cook and S Cook

2. RECEIVE DECLARATIONS OF INTEREST
None.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 3rd June 2014 were agreed as a true record and signed by the Chairman

4. CLERK’S REPORT

4.1 Fence at VH play area. The clerk reported that the repair of the 3 narrow sections has been delayed but will be underway as soon as possible. The ascot fence on The Knoll has been repaired, see also item 6.3. ACTION: Clerk

4.2 High St (Alban Hill) ditch and drainage update The clerk reported that she has chased for further progress on this but has not received an update. ACTION: Clerk

4.3 Stonepits Copse woodland mowing. The annual mow of the community woodland will take place by end of July.

4.4 Request to access village hall play area A request from a local arboriculturist to access the play area in order to fell a poplar tree on The Old Rectory land has been received. The parish council has been assured that all proper safety measures will be in place and if any section of the fence has to be removed it will be replaced exactly as it was. Councillors agreed that the proper process has been followed and granted permission.ACTION: Clerk

4.5 Funding request. A request for funding from the Historical Society has just been received. The clerk will circulate and place on the September agenda. ACTION: Clerk

5. WARD COUNCILLOR’S REPORT

Keith McLean had nothing to report except that the new administration is settling in following the recent local elections.

6. FINANCE

6.1 Bank Account balance at 1st July 2014 £22,258.77

6.2 Cheques for payment were as follows:

01/07/2014 D C Blunt Gardening Services Mowing £1398.00 102219
01/07/2014 Sean’s Outside Services Knoll fencing repair £180.00 102220
01/07/2014 Anglian Water Water for pavilion £102.71 102221
01/07/2014 Sports Ground Services Mowing rec field £414.00 102222
01/07/2014 HMR&C Clerk’s PAYE £55.71 102223
01/07/2014 Martin Jeeves Perry Lane caretaker/bookings £100.00 102224
01/07/2014 Nina Beal Pavilion cleaner £42.00 102225
01/07/2014 Wendy Austyn Clerk’s salary £188.46 102226

6.3. Approval of Knoll fence repair. Councillors agreed the cost of £180 to repair the Knoll fence between meetings.

6.4. Costs to advertise clerk vacancy in local press. The clerk reported quotes received to advertise in the local press, both in the newspapers and online. It was agreed that the costs were prohibitive, especially when many villages don’t receive local papers. Councillors considered the current advertising for the clerk vacancy to be adequate.

7. PLANNING APPLICATIONS AND DECISIONS

7.1. 14/00894/TCA C J Haynes, The Knoll – Notification of intent to pollard two Elder trees – The chairman noted the applicant is actually the owner of 10 High St whose property is adjacent to C J Haynes but that he had spoken to Bernard Haynes who was happy with the proposals. There were no adverse comments. ACTION: Clerk

7.2. 14/01273/FUL and 14/01274/LBC The Manor 4 High St – Demolition of single storey extension and rear conservatory, replacement with part single storey, part two storey rear extension; minor internal and external alterations; construction of a basement for home cinema; conversion of Road Barn into two bedroom apartment with garages; plus Listed Building Consent for the same. Councillors commented that the proposals appeared to be well thought out and had no adverse comments to make. ACTION: Clerk

7.3. Decisions. The application for The Granary 7 Manor Courtyard was refused; the application for 14 School Lane has been permitted and the application for The Old Rectory 16 School Lane has a split decision i.e. partial consent and partial refusal. Detailed documents can be accessed via the MKC Planning website.

8. SHERINGTON RECREATION GROUND

8.1. Management committee report. The committee next meets on Thursday 3rd July.

9. EXTERNAL MEETINGS

9.1. NECAF Meeting 19th June 2014 Cllr Collinge attended this meeting and reminded the meeting that the public were also invited to attend. Topics discussed included the new Highways contract held by Ringway and the new Landscaping contract held by Serco. The meeting was also reminded that the High St in Sherington is due for some resurfacing this month. The next meeting is on Thursday 11th September 2014 at Emberton Pavilion.

10. CORRESPONDENCE/NEW CONSULTATIONS

Consultation on Draft Minerals Local Plan. This item actually took place after item 3. A Draft Minerals Local Plan is due to go out for consultation over the summer, although MKC Cabinet members have deferred their decision to allow the consultation from 23rd July which would have required comments by 3rd September, with a new deadline of early October yet to be confirmed. Gillian Pawson from GP Planning Ltd was at the meeting and kindly supplied the parish council with information relating to the draft proposals to extract minerals from land between Sherington and Lathbury. MKC recently asked for more potential extraction sites to be identified as there is currently inadequate tonnage for a 20 year period. Acting on behalf of the Cook family she has begun the process of analysing the aforementioned land to see if mineral extraction is viable. Having dug 26 boreholes over the area, she has currently ascertained that there is mineral present but not how much nor whether it will be feasible to carry out extraction. Many factors must be considered including impact on amenities, logistics, economics, archaeology, flood risk, highway impact etc. When there is more information, refined plans will be submitted for consideration by MKC. If MKC agree that a larger reserve in this locality should be allocated, it will be included in the next version of the Draft Minerals Local Plan, which is likely to go out for another consultation in 2015. The chairman allowed comments from the public during this item – concerns were raised regarding land restoration, dust and noise, residents having no say, devaluation of property etc. Gillian stressed that this project is still in its very early stages and all the proper consultation and planning application processes will be followed. She also stated that the planning system has to ensure that there is no negative impact on the surrounding area when considering any application. The chairman thanked Gillian for her input and she left the meeting at 8.15pm.

11.PUBLIC COMMENTS

11.1 An update on the shop was requested. Cllr Northfield reported that a meeting with a prospective tenant has taken place and it is hoped that the new tenant will take over in July or August. The application to extend the temporary planning consent has been recommended for approval and is to be heard by the Development Control committee on 8th July 2014.

11.2 A resident at Sherington Bridge raised concern over possible flooding impact in Newport Pagnell if the mineral extraction in Sherington/Lathbury goes ahead.

12 COUNCILLORS ITEMS

12.1 Cllr Collinge suggested that the parish council create a register of local tradesmen who are willing to estimate for and carry out work for the parish council. This was agreed and will be handed over to the new clerk when appointed. ACTION: Clerk

12.2 Cllr Hyde reported that the footpath on Crofts End opposite the entrance to Carters Close, where a property is being developed is being left in a mess. Cllr Denman offered to speak to the builders. ACTION: Cllr Denman

13. DATE OF NEXT MEETING The next meeting will be held on Tuesday 2nd September 2014 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 8.45 pm

Minutes – June 2014

Minutes – June 2014

Minutes of the Meeting of Sherington Parish Council held on Tuesday 3rd June 2014 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs A Denman (Chair), J Ager, D Hyde, M Northfield, I Collinge, J Cook and S Cook.

ALSO ATTENDING: Wendy Austyn (Clerk), Cllrs Peter Geary and David Hosking and four members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Ward Cllr McLean. Cllr Denman also welcomed Peter Geary and David Hosking, being two out of the three newly elected ward councillors for the new Olney cum Sherington ward.

2. RECEIVE DECLARATIONS OF INTEREST
Cllrs S Cook and J Cook both declared an interest in item 8.1.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 6th May 2014 were agreed as a true record and signed by the Chairman

4. VACANCY FOR CLERK AND RESPONSIBLE FINANCE OFFICER
The chairman regretfully announced that the clerk had recently submitted her resignation and therefore the process to recruit a suitable replacement must begin. A recruitment committee and rough schedule would be drafted after the meeting. ACTION: Clerk, Chairman

5. CLERK’S REPORT

5.1 Fence at VH play area. The clerk reported that the second fence repair was complete and councillors agreed that it was now to a satisfactory standard. Mark Hine has given permission for the parish council to use the remainder of the fencing roll to repair the 3 other narrow broken sections. Phillip Hine proposed that he look at these other areas and then maybe repair them himself. It was agreed he would liaise with the clerk. The clerk reported that she was also currently obtaining a quote to repair the ascot fence on The Knoll.ACTION: Clerk

5.2 High St (Alban Hill) ditch and drainage update. The clerk reported that Mark Bennett from MKC has carried out a survey on the storm water drains as best he could although further ditch cleaning, trial holes and drain jetting work would be required. It was agreed to continue to chase for this work to be carried out. The survey will be distributed once it is in electronic format. Councillors were asked to keep an eye on the road, drains and ditches after any heavy rain, and to take photos as evidence of how they are now working following the recent clearance work. ACTION: Clerk and all cllrs

6. WARD COUNCILLOR’S REPORT

Peter Geary had nothing to report but stated that over the next few weeks he and his fellow ward councillors would be figuring out how to best to cover 17 parishes including 14 parish council meetings each month, many of which clash with each other. It was noted that Keith McLean may be less readily available when he soon takes on the role of Deputy Mayor. Councillors had no items for the ward councillors’ involvement so Peter and David then left the meeting.

7. FINANCE

7.1 Bank Account balance at 3rd June 2014 £24,894.65

7.2 Cheques for payment were as follows:

03/06/2014 E.On Electricity for pavilion £505.42 102211
03/06/2014 Sherington Village Hall Hall Hire £28.20 102212
03/06/2014 A H Contracts Dog Bins £273.00 102213
03/06/2014 Zurich Municipal Insurance £1239.09 102214
03/06/2014 Anglian Water Water for pavilion £108.34 102215
03/06/2014 Martin Jeeves Perry Lane caretaker/bookings £100.00 102216
03/06/2014 Nina Beal Pavilion cleaner £42.00 102217
03/06/2014 Wendy Austyn Clerk’s salary £192.58 102218

7.3. MKC Parish Partnership Fund 2014/15. The clerk reported that an application to this fund has been made and a decision is awaited.

7.4. Bank mandate. The clerk confirmed that the mandate with new signatories was now in place.

8. PLANNING APPLICATIONS AND DECISIONS

8.1. 14/00531/FUL The Granary 7 Manor Courtyard – Change of use from offices to residential dwelling and convert to two 2 bedroom apartments – Cllrs James Cook and Sally Cook left the meeting at this point. The remaining councillors noted Sally’s objections as a neighbour but considered these to be of a technical nature and therefore for qualified MKC officers to deliberate. It was unanimously agreed that it is preferable for the unit to be converted rather than left empty; and that the proposals do not have an impact on the general appearance of the courtyard. Councillors recalled that they did not object to the very similar conversion of the immediately adjacent property a few years ago and therefore had no adverse comments to make. ACTION: Clerk

8.2. 114/00862/TCA The Old Rectory, 16 School Lane – various works to trees in a conservation area Cllrs had considered this application between meetings owing to the expiry date of 2nd June and had already told MKC that there were no adverse comments to make.

8.3. 14/01039/TPO The Old Rectory 16 School Lane – various works to trees with Tree Preservation Orders Councillors agreed that if a tree specialist considered the work necessary then there would be no adverse comments. ACTION: Clerk

8.4. 14/00713/OUT 14 School Lane – Erection of 2 bedroom detached bungalow on garden land There were no adverse comments. ACTION: Clerk

8.5. 14/00876/FUL 8b Church Road (Sherington village shop) – variation of condition 2 (limited period) attached to 11/01155/FUL for additional 3 years permission There were no adverse comments, councillors agreed that they were in full support of keeping the village shop business going. ACTION: Clerk

8.6. Decisions. Applications for 1 Park Road, 5 Knoll Close and 10 High St have all been granted.

9. SHERINGTON RECREATION GROUND

9.1. Management committee report. There was no report.

9.2. Maintenance work on recreation field The clerk reported that Tony Pilcher has announced he no longer wishes to do any voluntary or unpaid work for the parish council. The clerk is currently obtaining another quote to remove the shelters and repair the fencing.ACTION: Clerk

10. EXTERNAL MEETINGS

10.1. MK Bus Users Annual Meeting 30th May Cllr Denman had been intending to go to this meeting but was then unable to so there was no report.

11. CORRESPONDENCE/NEW CONSULTATIONS

None.

12.PUBLIC COMMENTS

12.1 Robin Storey informed the parish council that he had commented on the TPO application raising concern over the necessity of the proposals and reported that the MKC Tree Officer had objected.

12.2 Robin Storey informed the parish council that he had commented on the shop application and would object to any proposals to relax early morning delivery times. He would also be concerned if the shop was left unoccupied for more than a few weeks.

12.3 A resident enquired about her rights regarding a Leylandii tree from a neighbouring property that is leaning over her property. The clerk suggested she contact a tree officer at MKC for advice.

13 COUNCILLORS ITEMS

Cllr Hyde commented that Tony Pilcher has carried out many maintenance tasks for the parish council over the years both paid and unpaid. He with other residents have also been instrumental in helping with many village events such as May Day and erecting the Christmas tree, as well as supplying power to The Knoll free of charge. It was agreed to send a letter of thanks to Tony. ACTION: Clerk

14. DATE OF NEXT MEETING The next meeting will be held on Tuesday 1st July 2014 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 8.10 pm.

Minutes – May 2014

Minutes – May 2014

Minutes of the Meeting of Sherington Parish Council held on Tuesday 6th May 2014 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs A Denman (Chair), J Ager, M Northfield, I Collinge, J Cook and S Cook

ALSO ATTENDING: Wendy Austyn (Clerk), Cllr Keith McLean and seven members of the public.

1. TO ELECT NEW CHAIRMAN AND VICE CHAIRMAN
Cllr Denman was proposed by Cllr Ager and seconded by Cllr Northfield. Cllr Denman accepted the nomination and as there were no further nominations took his place as Chairman. Cllr Denman proposed Cllr Ager as Vice-Chairman, which was seconded by Cllr James Cook and Cllr Ager took his place as Vice-Chairman, there being no other nominations.

2. TO RECEIVE NEW DECLARATION OF ACCEPTANCE OF OFFICE
Cllr Denman signed a new Declaration of Acceptance of Office as Chairman.

3. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr Hyde.

4. RECEIVE DECLARATIONS OF INTEREST
None.

5. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 1st April 2014 were agreed as a true record and signed by the Chairman.

6. CLERK’S REPORT

6.1 Fence at VH play area. The clerk reported that councillors were disappointed with the quality of the fence repair between land at The Old Rectory and the village hall play area. This has been expressed to Mark Hine, who has stated he will carry out a further repair to the correct specification and higher quality. It was agreed that posts of 1.5m high would be adequate if 1.524m posts could not be sourced. Cllr Collinge proposed that the clerk arrange for the other small areas of broken fence to be repaired, this was agreed. ACTION: Clerk

6.2 Bid for Highways Capital scheme At the clerk’s request Cllr Collinge has carried out a survey of the village’s roads and this was then forwarded to Highways to ask for consideration in the resurfacing schedule. Officer Daniel Mullins has included part of the High St for resurfacing in July 2014 and School Lane in September 2014. The clerk is enquiring as to the exact lengths of the roads being resurfaced. Bedford Road will be included in 2015 and the other roads will be reconsidered after the next general inspection in early 2015. Councillors expressed surprise however that certain roads especially Water Lane were reported as “no intervention level defects”. ACTION: Clerk

6.3 High St (Alban Hill) ditch and drainage update. The clerk reported that Mark Bennett from MKC is carrying out a detailed survey this week which will be plotted electronically and made available for reference. Councillors were asked to keep an eye on the road, drains and ditches after any heavy rain, and to take photos as evidence of how they are now working following the recent clearance work. ACTION: Clerk and all cllrs

7. WARD COUNCILLOR’S REPORT

7.1. Keith McLean stated that this was his last meeting as councillor for Sherington ward, as elections for the three new councillors for the new Olney cum Sherington ward will be taking place on Thursday 22nd May. He thanked Sherington parish councillors and clerk for working well together with him over the past three years.

7.2. Keith also thanked Ian Collinge and Oliver Powell for their vigilance in reporting potholes; and urged everyone to keep reporting them to MKC.

7.3. Keith summarised that recently the £50m 10 year contract responsible for highways, redways and footpaths has been awarded to Ringway; and that the new Landscaping contract has been awarded to Serco.

7.4. Keith also announced that public toilets are to be opened on Station Square in central MK and the traffic lanes have been rearranged to improve traffic flow. In January Ousedale School Newport Pagnell campus saw a new Maths block open costing ·1.2m, and has been awarded Dept for Education funding of £900k for refurbishment of the Humanities block. Refurbishment of the 6th form block is also in the future programme.

7.5. Keith added to the clerk’s report that resurfacing work at the Chicheley Hill roundabout was due to start on 8th May and be completed by 21st May.

7.6. Keith reported that confusion and conflict has arisen over bus contractors and routes, with one company who previously decided not to bid for a new contract and then offered its own commercially funded service. This however has now been withdrawn. Keith confirmed that following prior reports the All in One Travel card is now being honoured.

8. FINANCE

8.1 Bank Account balance at 6th May 2014 £25,131.40

8.2 Cheques for payment were as follows:

06/05/2014 BALC Subscription £145.12 102200
06/05/2014 Tony Pilcher Bench repairs £40.00 102201
06/05/2014 Wendy Austyn Clerk’s salary £196.70 102202
06/05/2014 Wendy Austyn Clerk’s expenses £37.89 102203
06/05/2014 Getmapping PLC Parish Online subs £33.60 102204
06/05/2014 Martin Jeeves Perry Lane caretaker/bookings £100.00 102205
06/05/2014 Nina Beal Pavilion cleaner £42.00 102206
06/05/2014 Milton Keynes Council Tree maintenance £180.00 102207
06/05/2014 St Lauds PCC Flower Festival donation £50.00 102208
06/05/2014 Noel Gotts Internal audit fee £100.00 102209
06/05/2014 A Denman (Electrical) Repairs to lights pavilion £230.94 102210

8.3. Donation from Olney Masonic Club for MKPA Play Scheme. A £250 contribution towards the play ranger scheme has been received from Olney Masonic Club. The clerk has written to say thank you and will arrange an extra two sessions, cllrs agreed to make up the £30 shortfall. ACTION: Clerk

8.4. MKC Parish Partnership Fund 2014/15. The clerk met with Cllr Denman and Jeff Charles of the pavilion management committee and agreed a programme of refurbishment works that could cost upwards of £20k. This includes work relating to the showers, changing rooms and exterior. As £10k has been allocated in the precept it was agreed to apply to the PP fund for 50% matched funding. ACTION: Clerk

8.5. 2013/14 Audit and Annual Return. The clerk reported that the year-end accounts for 2013/14 were complete and had been audited satisfactorily. The chairman signed the Annual Return and this will be submitted to the external auditor in due course. The Inspection Notice will be posted on 9th June 2014.

9. PLANNING APPLICATIONS AND DECISIONS

9.1. 14/00573/TCA 1 Park Road – Tree work to Ash and Silver Birch – no adverse comments. ACTION: Clerk

9.2. 14/00696/FUL 10 High St – Conversion of existing outbuildings into annex accommodation Councillors had no objection to the conversion of outbuildings, but wished planning consent to include a condition that the newly converted annexe accommodation is not then sold off as a separate property. This is to protect the neighbouring properties, in particular Tom Haynes garage whose property lies behind the wall that this new accommodation is directly in front of. If 10 High St is ever sold or transferred to another owner, that sale/transfer must include the annexe accommodation ACTION: Clerk

9.3. Decisions. Applications for The Manor 4 High St, Water Lane Farm and Alban Hill nursery have all been granted.

10. SHERINGTON RECREATION GROUND

10.1. Management committee report. Cllr Ager had no report, but the clerk reported that there is a vacancy on the management committee for a new secretary. Interested persons can contact the clerk or Jeff Charles.

10.2. Maintenance work on recreation field The clerk has received a quote to remove the wooden shelters, and various other minor maintenance tasks have been suggested to the approximate value of £500. It was agreed for the clerk to meet with the chair of the management committee to decide which works are required. ACTION: Clerk

11. EXTERNAL MEETINGS

11.1. Next NECAF Thurs 19th June 2014 North Crawley village hall Keith McLean reported items covering wind and solar farms at the March meeting, along with the report that despite the wettest February in many years there was very little flooding in MK.

12. CORRESPONDENCE/NEW CONSULTATIONS

None.

13. WARD COUNCILLOR’S ITEMS

This was accidentally duplicated on the agenda.

14.PUBLIC COMMENTS

14.1 Keith Shepherd of The White Hart asked if any concerns following the recent Beer and Sausage Festival had been reported to the parish council. None had and councillors reported seeing very little litter and no unreasonable parking. It was agreed that using a field to offer free parking was a very good idea and the take up was high. Keith and his team were thanked for a successful event.

14.2 A resident asked whether the Petsoe End Wind Farm Fund was still operational. The clerk reported that it was and she was the Sherington representative. Wendy Austyn reported that Sherington Village Hall had been awarded a significant sum from the fund towards a new boiler; and the other eligible villages had submitted similar successful applications. She confirmed that applications need to be for energy saving projects in order to be considered.

15 COUNCILLORS ITEMS

None.

16. DATE OF NEXT MEETING The next meeting will be held on Tuesday 3rd June 2014 at the Village Hall commencing at 7.30 pm. There being no further business the meeting ended at 8.15 pm.

Minutes – April 2014

Minutes – April 2014

Minutes of the Meeting of Sherington Parish Council held on Tuesday 1st April 2014 at Sherington Village Hall, commencing at 7.30pm.

PRESENT: Cllrs A Denman (Chair), D Hyde, M Northfield, I Collinge, J Cook and S Cook

ALSO ATTENDING: Wendy Austyn (Clerk) and ten members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Cllr Ager. Cllr Denman also apologised for his absence from the last meeting.

2. RECEIVE DECLARATIONS OF INTEREST
None.

3. APPROVE MINUTES OF LAST MEETING
The minutes of the meeting held on 4th March 2014 were agreed as a true record and signed by the Chairman.

4. CLERK’S REPORT

4.1 High St (Alban Hill) ditch and drainage update. TMKC have stated that following the initial remedial work a detailed survey needs to be carried out. The clerk will chase for when this is to take place. ACTION: Clerk

4.2 Highway defects report Rachel Kingsley has given an updated list for Sherington to Cllr McLean to bring to the meeting.

4.3 Repair to tree at recreation ground. The clerk obtained two quotes to remove fallen branches from a conifer tree behind the BMX track and the job was awarded to MKC Landscaping for £150 which was agreed by email to councillors.

4.4 Mound at Chicheley Hill roundabout. Further to last month’s meeting, the clerk provided evidence to support the parish council’s case and it was finally clarified that the mound is the responsibility of MKC Landscaping.

5. DAMAGE TO LAND AND FENCE AT PLAY AREA
The clerk reported how she had been alerted to tree and hedge clearance work being carried out in the rear garden of The Old Rectory a few weeks ago, along with a significant bonfire, which is on land within a Conservation Area. The contractor had driven heavy machinery over soft ground in the play area adjacent to the village hall leaving tyre tracks, and then removed fencing belonging to the parish council in order to gain access to the land. The clerk alerted the chairman who contacted MKC, who in turn sent officers to the scene. The land owner on site was told to cease all work immediately. Mr Mark Hine was present at the meeting stated that it was always his intention to reinstate the fencing. After several prompts from councillors he then apologised for crossing the land and removing the fence without permission. The chairman suggested that an apology was put in writing to both the parish council and village hall committee. Mr Hine then offered to reinstate the fencing immediately by himself, this was agreed by councillors.

6. FINANCE

6.1 Bank Account balance at 4th March 2014 £15,242.77

6.2 Cheques for payment were as follows:

01/04/2014 Community Impact Bucks Subscription £50.00 102192
01/04/2014 Anglian Water Water for pavilion £50.38 102193
01/04/2014 E.On Electricity for pavilion £826.21 102194
01/04/2014 Barry Tofts Repair to storage hut doors £80.00 102195
01/04/2014 HMR&C Clerk’s PAYE £54.40 102196
01/04/2014 Martin Jeeves Perry Lane caretaker/bookings £100.00 102197
01/04/2014 Wendy Austyn Clerk’s salary £169.45 102198
01/04/2014 Nina Beal Pavilion cleaner £42.00 102199

6.3. Parish Partnership Funds. Applications to the 2014/15 parish funds are invited, these being the Community Parking Fund, Play Area Improvement Scheme and Parish Partnership Fund. The deadline for applications is mid-May. ACTION: Clerk

7. PLANNING APPLICATIONS AND DECISIONS

7.1. 14/00536/TCA The Manor, 4 High St – various tree maintenance There were no adverse comments. ACTION: Clerk

7.2. 14/00519/FUL 5 Knoll Close – Extension to form first floor extension over existing dwelling There were no adverse comments. ACTION: Clerk

7.3. Decisions. None.

8. SHERINGTON RECREATION GROUND

8.1. Management committee report. In the absence of Cllr Ager no report was given.

8.2. Planned refurbishment works It was suggested that the parish council apply to the Parish Partnership Fund for 50% of the cost of planned works. It was agreed to hold a separate meeting with the management committee to decide which refurbishment works to include. ACTION: Clerk

9. WARD COUNCILLOR’S ITEMS

Cllr McLean was not present to give his report.

10. EXTERNAL MEETINGS

10.1. Report from NECAF 5th March 2014 This report will be given at the May meeting

11. CORRESPONDENCE/NEW CONSULTATIONS

None.

12.PUBLIC COMMENTS

12.1 The parish council has been contacted by licensing officer James Sloan to report that a Temporary Events Notice (TEN) for the Beer and Sausage Festival 3rd to 5th May 2014 has been applied for and is due to be considered by the licensing sub-committee on 7th April 2014. A copy of the supporting documentation for the application has been provided to the parish council and Keith Shepherd owner of the White Hart public house was present at the meeting. Keith summarised the main changes to proposals for this year’s event which include the provision of portable toilets on site, improved security, less live music and more emphasis on the use of public transport. The usual litter picking activities will also be in place. Cllr Collinge declared an interest at this point as he lives opposite the pub, and expressed disappointment that the venue had not been changed as was considered last year. Keith stated that due to many factors the suggested venue had turned out to be inappropriate. The chairman gave Keith and Giles credit for putting significant effort into addressing the issues that have arisen from previous years.

12.2 A representative from a property consultancy announced he was present on behalf of Messrs Phillip and Mark Hine regarding proposals for development of land to the rear of The Old Rectory. The chairman advised him that, in the absence of any planning application there would be no discussion or comments from the parish council.

12.3 Oliver Powell expressed concern that it would appear some of his reports of potholes have been mislaid by MKC. He offered to liaise with Cllr Collinge to get an updated position. He also requested that even though his comments from the previous meeting were recorded under Clerk’s Report, that they be recorded under Public Comments.

13 COUNCILLORS ITEMS

13.1. Cllr Collinge reported that the village hall management booking clerk was considering using an online booking facility and wondered if the pavilion management committee had thought about this.

13.2. Cllr Northfield enquired as to whether anything had been heard from Anglian Water regarding flash flooding in Water Lane; nothing has been received so far.

14. DATE OF NEXT MEETING The Annual Parish Meeting will be held on Tuesday 6th May 2014 at the Village Hall commencing at 7 pm, followed by the Annual Meeting of the Parish Council at 7.30 pm. There being no further business the meeting ended at 8.15 pm