Minutes from the meeting 26th July 2021

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Draft Minutes of the meeting of Sherington Parish Council held at the Pavilion on Monday 26th July 2021, commencing at 6.30 pm

 

PRESENT: Cllrs Hindler (Chair), McNeil, Meldrum, Nokes, Mears, and Palmer. Parish Clerk Will Pike and Assistant Clerk Lauren Scott.

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr Shires

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None.

 

  1. APPROVE MINUTES FROM LAST MEETING

Approved.

 

  1. APPROVAL OF AUDIT DOCUMENTATION

The annual audit was presented to the Council by the RFO (Will Pike) and approved by all. The documentation will now be made available to the public via the website.

 

  1. BANK MANDATE

All were in agreement to make the following changes to the Metro Bank bank mandate after changes in the make-up of the Council over previous months.

 

Remove from the mandate altogether:

 

Sarah Crabb

Matthew Crabb

Dennis Readman

 

Add to the mandate with ‘view only access’ as currently set up:

 

Wendy Mears

Michael Nokes

Peter Palmer

 

Add to the mandate with ‘all access’ as currently set up:

 

Lauren Scott

 

It was also agreed that the registered address should be changed to that of the new assistant clerk Lauren Scott, which is;  35 Perry Lane

Sherington

Newport Pagnell

Bucks

MK16 9NH.

 

Changes are to be implemented immediately allowing new members to join when they can access the bank to complete the mandated identity checks.

 

  1. PLANNING APPLICATIONS:

51 Crofts End – Two story side extension and single-story rear extension:

All were in agreement to respond to the application with no objections. The clerk will notify Milton Keynes Council accordingly.

 

2 Lauds Mews – Erection of two storey rear extension:

All were in agreement to respond to the application with no objections. The clerk will notify Milton Keynes Council accordingly.

 

Land to the West of 11 Water Lane – The erection of a residential dwelling with associated parking and amenity space:

After much debate, all were in agreement to oppose the application based on the current Neighbourhood Plan. A draft response will be drawn up by the Clerk for review prior to submission to Milton Keynes Council.

 

  1. COUNCILORS ITEMS:

After some debate, it was agreed to move the ‘Public Items’ agenda item in previous meetings to a later position. Hopefully this will allow more public participation and unnecessary duplication of items across the meetings.

 

  1. DATE OF NEXT MEETING:

Tuesday 7th September 2021 at 7.30 pm at the Pavilion subject to any ongoing restrictions.

Minutes from the meeting 13th July 2021

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Minutes of the meeting of Sherington Parish Council held at the Pavilion on Tuesday 13th July 2021, commencing at 7.30 pm

PRESENT: Cllrs Hindler (Chair), McNeil, Mears, Nokes, Palmer, Meldrum, and Shires, Parish Clerk Will Pike, assistant Clerk Lauren Scott

ALSO ATTENDING: 3 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None

  1. RECEIVE ANY DECLARATIONS OF INTEREST

Cllr Shires as the owner of Pavilion field and contractor that deals with verges and hedges.

  1. APPROVE MINUTES FROM LAST MEETING

Approved.

  1. RECEIVE PUBLIC COMMENTS

A member of the public asked why the ward councillors report section had been removed from the agenda and why the ward councillors had been made to feel unwelcome. The member of the public was assured that the ward councillors are more than welcome, but their section of the agenda had been removed as they could speak under public comment.

  1. RECEIVE PCSO REPORT

No report had been provided. Parish clerks will continue to invite them.

  1. REVIEW ACTION LOG

This is available to all councillors.

  1. CLERKS REPORT

Assistant Parish Clerk : Lauren Scott provided the following updates:

A change to the PC website is in process, this will mean changing to a Gov.UK domain name and issuing all councillors with councillor email addresses attached to the site as a central record keeping hub.

  1. VILLAGE CARETAKERS REPORT

Jeff Charles commented that with the inclement weather there wasn’t much to report but work was underway to prepare the area for the MUGA.

Jeff also enquired if any councillors had been approached by Open reach as a number of vans have been spotted doing work around the village, although none had been approached in an official capacity a councillor informed him that this is just investigative work looking into the possibility of bringing faster broadband to the village.

  1. PROJECT GROUPS

9.1           PAVILLION: It was confirmed that the door supplier had been contacted but due to national shortages the fitting had been pushed back again.

The pitch move will go ahead as planned.

9.2           M.U.G.A: Ian has been chasing the S106 money and will continue to do so, work starts on the MUGA next week.

9.3           SHOP: Cllr Meldrum will give an update in a separate meeting

9.4           BARN CO: A committee has been formed and is drawing up TOR’s

9.5           LANDSCAPING: It was noted that the path between Sherington and Newport Pagnell is overgrown again, councillors are chasing a more permanent solution, but as this area is MK councils responsibility, they will cut the verges as part of their scheme of works.

The overgrown verges on the Bedford Road and Gun Lane that are making it difficult to see while driving and narrowing the road will be cut back by Cllr Shires, a small debate ensued as to the timing of this cut to balance out vehicular safety and the safety of ground-nesting fledglings. It was taken to vote, Cllr Shires abstained from voting as he has an interest, the votes were tied at 3 to cut as soon as practicable and 3 to leave for a few more weeks, the chair had the casting vote so the verges will be cut as soon as practicable.

It was agreed that during the first few months of the year the grass cut provided by RTM every 3 weeks was too long between cuts, this meant that there was an excess of cut grass clippings leading it to look untidy, LS to investigate the possibility of doing fortnightly cuts for the first 3 or 4 months of the year.

9.6           DRAINAGE No updates currently.

9.7           HIGHWAYS: Cllrs Meldrum and Nokes are to set up a separate meeting to discuss further.

  1. FINANCE
  2. It was agreed by unanimous vote to add Assistant Clerk Lauren Scott to the Metro Bank Mandate with the same level of access as Clerk William Pike.

10.1         MONTHLY BALANCES:

                Current Account:     £26,861.05

                Savings Account:     £35,474.40

                Payments Due:        £2,651.39 (Plus further invoices to come)

                Total Funds:            £59,684.06

10.2         APPROVE INVOICES FOR PAYMENT: All were approved along with ‘placeholders’ for invoices due but not yet received.

10.3         BUDGET: Ongoing

                LS to write out a plan of training required, costs and timings to add to the budget.

  1. PLANNING APPLICATIONS:

The portal was not working at the time, so it was agreed to add new planning to the website as soon as possible.

12.3         ANY OTHER APPLICATIONS: None

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS:

Ongoing meetings regarding legal matters.

  1. EXTERNAL MEETINGS:

A meeting date was set for 26th July to discuss Shop and BarnCo business.

  1. COUNCILLORS ITEMS:

Cllr Meldrum has had 2 volunteers come forward to work on the neighbourhood plan update currently and councillors will go back to previous NP volunteers to ask for their continued support.

A budget needs to be agreed to pay for professional advice, this will be added to the agenda for the September meeting.

A councillor brought to the attention of the parish council that a sign had been removed at the beginning of the walk to stonepits Copse leaving a dangerous rusty stump – The village caretaker will make this safe as soon as possible.

  1. DATE OF NEXT MEETING:

Tuesday 7th September at 7.30 pm at the Pavilion subject to any ongoing restrictions.

Draft Minutes from the meeting on 1st June 2021

 

 

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Draft Minutes of the meeting of Sherington Parish Council held at the Pavilion on Tuesday 1st June 2021, commencing at 7.30pm

PRESENT: Cllrs Hindler (Chair), Meldrum and Shires, Parish Clerk Will Pike.

ALSO ATTENDING: 4 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr McNeil, Assistant Clerk Lauren Scott

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None.

  1. APPROVE MINUTES FROM LAST MEETING

Approved.

  1. CO-OPT NEW MEMBERS

The Council co-opted the following new Councillors to bring its numbers back up to the maximum of seven.

Michael Noakes (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

Wendy Mears (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

Peter Palmer (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

All were warmly welcomed by the current Council.

  1. RECEIVE PUBLIC COMMENTS

None were forthcoming.

  1. RECEIVE PCSO REPORT

No report had been provided. Parish Clerk Will Pike had not been made aware of any crime since the previous meeting.

  1. REVIEW ACTION LOG

Lauren Scott has updated, and all Councillors can now view and share at will. A full update will be provided by Lauren at the next meeting.

  1. CLERKS REPORT

Parish Clerk Will Pike provided the following updates:

June is ‘Bike Month’ and several activities are being run by Milton Keynes Council and other groups. Full details can be found on the various websites.

Thanks was given to Lauren Scott for starting the process of updating the website both visually and with updated and new content.

It was mentioned that the Council are trying to get the Milton Keynes Play Rangers back into the village – it is awaiting confirmation of costs.

  1. VILLAGE CARETAKERS REPORT

Jeff Charles firstly thanked Something Less Boring for their work decorating the benches around the village.

Not much has been done around the village in the month of May due to the very inclement weather. Once this improves there are several projects to move on with.

The issue of security at the Pavilion was mentioned, specifically around the changing rooms and the ability to ‘separate’ the Pavilion into two specific areas (Hall and Changing rooms). This will be looked into further.

The possibility of placing a new noticeboard near the Sherington Grange development was mentioned (along with a previously mentioned wish for one on Perry Lane). Again this will looked into further.

  1. PROJECT GROUPS

10.1         PAVILLION: It was confirmed that the existing order for the new doors at the pavilion had been cancelled by the supplier due to issues with materials. It was confirmed that the Council had therefore instructed another supplier to step in and complete the order.

10.2         M.U.G.A: The S106 money had been confirmed by Milton Keynes Council and had actually been increased due to indexation and will now cover the full cost of the build thus requiring no top up from the Parish Council.

10.3         SHOP: No update due to ongoing consultations.

10.4         BARN CO: Following confirmation from Milton Keynes Council over issues previously raised by Ward Cllr Geary, a vote was held to agree to spending the remaining S137 monies from financial year 20/21 on the new shop project at The White Hart. Cllr Hindler proposed the motion and Cllr Meldrum seconded. All were in favour and the motion was passed.

The same motion was proposed for the current financial year and again all were in favour although the hope is that other monies and funding options being pursued may negate the need to use this fund.

It was also agreed to ringfence the excess of income and expenditure received from the current shop building into a separate reserve to provide further funding. (Amounts removed for the privacy of current tenants).

The project itself is continuing with surveys etc. currently being completed on the building.

10.5         LANDSCAPING: Cllr Hindler confirmed the village is due a full grass cut in the following days.

10.6         DRAINAGE: Cllr Hindler had met with representatives from Milton Keynes Council and with Ward Cllr McLean to discuss the issues seen over the Christmas period. It looks like Sherington will not receive any specific remedial work as funding will be targeted to areas that suffered significant property damage.

10.7         HIGHWAYS: Cllr Meldrum confirmed that some potholes had been filled in around the village. It was agreed that Cllrs Noakes and Mears will take over the use of the SIDS camera when training can be given.

  1. FINANCE

11.1         MONTHLY BALANCES:

                Current Account:     £30,550.29

                Savings Account:     £35,472.94

                Payments Due:        £1,097.01 (Plus further invoices to come)

                Total Funds:            £64,926.22

11.2         APPROVE INVOICES FOR PAYMENT: All were approved along with ‘placeholders’ for invoices due but not yet received.

11.3         BUDGET: Ongoing

  1. PLANNING APPLICATIONS:

12.1         8 GUN LANE – The applicants were present at the meeting and were invited by Cllr Hindler to give a quick summary of the application. No issues were raised by the Council and it was agreed that no further action was required.

12.2         37 CROFTS END: No issues surrounding the actual application were raised but comments were made about the precedent that allowing this application may set surrounding ‘filling in’ land attached to existing properties. It was agreed to look at further and respond closer to the deadline if it was felt necessary.

12.3         ANY OTHER APPLICATIONS: None

  1. CONSIDER CORRESPONDANCE AND NEW CONSULTATIONS:

Ongoing meetings regarding legal matters.

  1. EXTERNAL MEETINGS:

None

  1. COUNCILLORS ITEMS:

Cllr Meldrum bought up the need to look at the Neighbourhood Plan again following the resignation of two Councillors who were due to commence a review. It was agreed to reform the group and several names were put forward.

  1. DATE OF NEXT MEETING:

Tuesday 13th July at 7.30pm at the Pavilion subject to any ongoing restrictions.

8th April Meeting Minutes

Draft Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Thursday 8th April 2021, commencing at 7.30pm

PRESENT: Cllrs Hindler (Chair), Meldrum and McNeil, Parish Clerk Will Pike, Ward Cllr Geary.

ALSO ATTENDING: 12 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Ward Cllrs Hosking and McLean, PCSO Pat Flynn, Cllr Shires.

  1. RECEIVE ANY DECLARATIONS OF INTEREST

Cllr McNeil stated she would not be voting on any item relating to the possible new shop build.

  1. ACCEPT THE APPOINTMENT OF TWO NEW COUNCILLORS

Prior to the meeting Cllr S Crabb had handed in her notice to resign – this was accepted.

Ward Cllr Geary suggested that correct protocol had not been followed for the appointment of the two prospective council members so this was put on hold until further information obtained, and checks could be performed.

  1. APPROVE MINUTES FROM LAST MEETING

Approved to be signed upon next face to face meeting.

  1. RECEIVE PUBLIC COMMENTS

A comment regarding the shop was received and will be dealt with at point 8.

A general comment about development consultation was raised surrounding the MK East development and possible new developments and planning around this issue. Ward Cllr Geary confirmed that the opportunity to consult is always given at the point of new development.

  1. RECEIVE PCSO REPORT

Only one instance of anti-social behaviour had been received over the last month.

  1. RECEIVE WARD COUNCILLORS REPORT

Ward Cllr Geary gave the following updates:

All residents should now have received a leaflet / brochure regarding MK East. Outline planning for housing and infrastructure is expected to be applied for shortly.

Demand Responsive Transport had commenced and had seen some early problems, as to be expected, any further issues should be raised with the Ward Counillors.

Cllr Geary confirmed that in relation to S106 monies, the Ward Councillors are mearly consultees and can not themselves agree to a project.

  1. VILLAGE SHOP UPDATE

Kevin Durkan on behalf of the new shop subco gave a very detailed and much appreciated update, the main points of which follow:

Remit – The shop subco had been asked to look at all work done to date as well as advise and look at current options

The asset with most mentions was The White Hart but in the interests of transparency other parties were invited to submit an Expression of Interest for the project. No other parties came forward.

The expression of interest from The White Hart was deemed to go far beyond the criteria set out by the subco and the original Neighbourhood Plan.

Everything is being done to ensure transparency at all stages.

Funding – the Parich Council are able to fund such a project from the following:

Inward Investment monies

S137 Spending with limits as set down in law.

Parish Council reserves set aside for specific reasons (in this case the rent having been received from the current shop tenancy).

A question was asked about what happens to the money – At this point the investment and financial responsibility would stop after the initial investment. It has been agreed that the Parish Council no longer wish to and do not have the resources to run / manage a shop going forward.

The next stage would be to employ an architect to ensure the project can be completed within the restraints currently in place both financially and time wise.

Any development must be deemed a ‘meaningful shop’ to include a Post Office and Newspaper delivery service.

The shop must be ‘viable’ but decisions on the viability should be led by interested parties rather than the Parish Council who hold no expertise.

The S106 money of circa £8,500 can not be used as this is a retail project.

No vote was held on the S137 spending as the Council was not quorate at this point in the meeting.

Further information will be published in Scan magazine and updates will be provided.

  1. REVIEW ACTION LOG

N/A – to be reviewed next meeting.

  1. CLERKS REPORT

Will Pike briefly mentioned some ‘murmurings’ of discontent with regards to the Demand Responsive Transport but nothing specific had been conveyed.

The Parish Council / Church had been contacted on plans for the passing of any ‘Senior Royals’. David Williams confirmed that the Church is prepared to fly the flag at half mast and books of condolence were ready should they be needed (Although further guidance was later received stating that in the current restrictions books of condolences should be online only).

  1. VILLAGE CARETAKERS REPORT

Jeff Charles gave a quick update confirming that the benches around the village had started to be repaired and that a ‘top secret’ project to paint was in the pipeline!

  1. PROJECT GROUPS

12.1         PAVILLION: Cllr McNeil confirmed that the doors had been approved and will be done within the next 6 weeks.

A new cleaner had been hired.

Talks had been had about moving the current football pitch slightly to avoid areas of poor drainage and rabbit holes that had appeared.

The cost would be £420 + VAT with an additional cost of £120 + VAT if it was found that the sockets for the goal posts need replacing.

All were in agreement.

A large debate then occurred surrounding the legality of dog walking / off leash exercise on the field – this will looked into properly and reported on at the next meeting.

Some damaged trees had been removed and cleared.

12.2         SHOP: Dealt with at previous points in the meeting.

12.3         LANDSCAPING: No update.

12.4         PLAY AREAS: Cllr Hindler gave an update on the M.U.G.A. planned for the field. The cost would be £39,429 + VAT of which £36,330 would be funded from S106 monies. Therefore he asked the Council if the remaining £3,099 could be paid by the Council. All were in agreement and the hope is that the M.U.G.A. will be operational by the end of July this year.

12.5         DRAINAGE: No Update.

12.6         NEIGHBOURHOOD PLAN: No Update

  1. FINANCE

13.1         MONTHLY BALANCES:

Current Account:     £2,038.57

Savings Account:     £50,462.02

Payments Due:        £5,829.55

Total Funds:            £46,671.04

13.2         APPROVE INVOICES FOR PAYMENT: All were approved.

13.3         BUDGET: Will be signed off at the next face to face meeting.

  1. PLANNING APPLICATIONS:

14.1         8 Gun Lane: No issues were raised

14.2         3 The Knoll” No issues were raised

14.3         ANY OTHER APPLICATIONS: None

  1. CONSIDER CORRESPONDANCE AND NEW CONSULTATIONS:

Ongoing meetings regarding S106 funding.

  1. EXTERNAL MEETINGS:

None

  1. COUNCILLORS ITEMS:

Cllr Meldrum confirmed that several projects were ongoing in realtion to highways works.

The possible resiting of the SIDS camera will be looked at (possibly on Crofts End)

Cllr Hindler confirmed that, all being well, the village party will be held on 31st July at the Pavilion – Further details to follow.

Cllr Hindler stated that Scan Magazine had asked for a donation of £150 to cover costs etc. All were in agreement and would like to thank the magazine and its contributors for their ongoing work.

lr Hindler confirmed that the Council had advertised for a new Trainee Clerk.

  1. DATE OF NEXT MEETING:
  2. Wednesday 5th May – Location T.B.D

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 3rd February 2021, commencing at 7.30pm

PRESENT: Cllrs Hindler (Chair), Readman, S Crabb, M Crabb, Meldrum and Shires, Parish Clerk Will Pike, Ward Cllrs Hosking and McLean.

 

ALSO ATTENDING: 12 members of the public.

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr McNeil, Ward Cllr Geary, PCSO Pat Flynn.

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None

 

  1. APPROVE MINUTES FROM LAST MEETING

Approved to be signed upon next face to face meeting.

 

  1. RECEIVE PUBLIC COMMENTS

No comments were received.

 

  1. RECEIVE PCSO REPORT

No crime had been reported during January 2021.

 

  1. RECEIVE WARD COUNCILLORS REPORT

Cllr McLean gave the following report:

 

Milton Keynes Council had agreed a 2.5% rise in Council tax for the year 2021/22.

 

Strategy 2050 had now been approved to give guidance on the development of Milton Keynes and surrounding areas up until 2050.

 

Cllr Hindler asked about the difficulties of contacting members of Milton Keynes Council specifically around S106 information. Ward Cllr McLean asked to be copied in on correspondence if an answer is not received promptly and they can chase.

 

Clerk Will Pike asked about the MK East developement as the press had been reporting initial proposals had now been provided. This was indeed the case and Ward Cllr Mclean confirmed that the Parish Council will be contacted to provide comment when the time arises.

 

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

Parish Clerk Will Pike gave a brief rundown of outstamdimg items on the actions list – most not covered at the meeting are on hold due to Covid-19 related restrictions.

 

  1. CLERKS REPORT

Parish Clerk Will Pike gave the following report:

 

There were several instances of white markings being placed on pavements around the village – it is hoped that these relate to upcoming works to sort some of the worst areas of the pavements etc around the village.

 

A brief update on the damaged path / drains on the junction of High Street and Crofts End was given – due to the flooding sustained over Christmas and into January work had been put on hold temporarily.

 

New Councillor specific email addresses had been sorted and were just undergoing final testing before rolling out shortly.

 

Extra online storage had been obtained to host video recordings of the Zoom based meetings held to allow them to be viewed retrospectively by the Public.

 

  1. VILLAGE CARETAKER REPORT

Jeff Charles provided the following update:

 

Jeff asked if anyone had history of existing drains showing where they were originally to see if any have been covered or ‘lost’ over time. He is particularly interested in Gun Lane as this seems to be the area causing most problems as water cannot drain and then flows down to the High Street.

 

It was hoped to sort the rough surface to the entrance of the Village Hall / Shop car park in the following week weather permitting along with the potholes on the approach to the Pavilion.

 

Jeff had been collecting litter around Bedford Road and thanked others doing the same in other areas. There were some identifying items found and these will be chased were possible to identify culprits.

 

The street sign on Knoll Close will be finished shortly. Jeff was unaware that it was two sided!

 

A plea to ensure no dog waste is placed in the normal rubbish bins and only goes in the dog bins provided.

 

  1. PROJECT GROUP UPDATES

PAVILION:

Cllr Hindler stated that the Council were looking into the option of placing a Multi-Use Games Area (MUGA) up at the Pavilion using S106 money.

 

SHOP:

Power had now been reconnected to the shop. The Council had been asked to look at the lighting – Cllr Hindler will look at sorting any blown bulbs initially then look at improved lighting potentially. The CCTV system will also be looked at now the power allows.

 

It was agreed to appoint Neves Solicitors to give professional opinion on what to do next with the current shop. Cllr Readman will lead this point. A payment of £500.00 is needed on account to start this process and all were in agreement. Cllr Readman will now pursue this with help from Cllr Meldrum.

 

LANDSCAPING:

None

 

PLAY AREAS:

Cllr Hindler confirmed that the Council are looking at putting a hand carved bench at The Knoll commemorating the ‘Burying of the hatchet.’ This will be done with S106 money.

 

Placing artwork at Stonepits Copse was also being looked at.

 

Cllr S Crabb added if the possibility of a clock could also be looked at.

 

DRAINAGE:

Ward Cllr McLean thanked all contributors who had gathered information on the flooding in order to provide a ‘big picture’ across the Ward.

 

Protocols within Milton Keynes Council are being followed to report on the flooding and all stakeholders (including Parish Councils) will be contacted as part of this investigation.

 

Milton Keynes Council currently looking at high-priority areas such as Stony Stratford and Newport Pagnell where flooding was ‘worst’ (it was noted that this can be subjective).

 

Cllr Shires noted that this had been the wettest winter on record and river levels recorded were the highest ever recorded. He asked whether the lack of dredging at the rivers was a contributing factor to the flooding, and asked if / how pressure can be applied to the Environment Agency / Anglian Water to ensure this is looked at.

 

Cllr Hindler is to produce a map of drainage and landowners around the village to identify better ownership of potential issues.

 

It was mentioned that up until 1981 the Parish paid for a ‘Drain Man’ who’s sole job was to keep drains and ditches etc. clear.

 

Cllr Hindler confirmed that ongoing conversation was being held between himself and Barwood Homes concerning waste spilling from the High Street site.

 

Cllr Hindler confirmed that Roy Mason had moved the van from the middle of his field giving thanks to Cllr Shires for opening the conversation.

 

NEIGHBOURHOOD PLAN

It was mentioned that Chris Akrill will be asked to provide comment on how best to go about the ongoing review / update of the current neighbourhood plan.

 

  1. FINANCE

Balances at as 31st January were as follows:

 

Current Account: £6,266.99

Savings Account: £50,457.94

Payments Due: £1,157.40 (Plus wage costs which had not yet been received along with £500.00 agreed at point 10.2)

Total Cash in Hand: £55,567.53

 

All payments were approved for payment.

 

  1. PLANNING APPLICATIONS

Rickyards Barn: Cllr M Crabb provided a quick summary of the application and all were happy to allow it to proceed – no concerns or objections were raised.

 

Perry Lane: Cllr M Crabb again summarised the current position with the initial application having been removed and concerns raised by neighbouring residents with lack of reponses from MKC to these. A new application was expected on this site shortly. It was agreed to await this application and review on its merits at the time. Cllr Mclean offered to chase individual case officers for associated feedback to complaints lodged. Cllr M Crabb will write to nearby residents who had raised enforcement concerns accordingly.

 

No other applications had been received.

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

 

Cllr Meldrum was dealing with some issues around Gun Lane and Church Road,

 

  1. EXTERNAL MEETINGS

Neves Solicitors to be decided.

 

  1. COUNCILLORS ITEMS

None

 

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 3rd March at 7.30 p.m.

 

 

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 13th January 2021, commencing at 7.30pm

Draft Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 13th January 2021, commencing at 7.30pm

 

PRESENT: Cllrs Hindler (Chair), Readman, McNeil, S Crabb, M Crabb, Meldrum and Shires, Parish Clerk Will Pike, Ward Cllrs Hosking and McLean.

 

ALSO ATTENDING: 12 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Ward Cllr Geary, PCSO Pat Flynn.

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None

  1. APPROVE MINUTES FROM LAST MEETING

Awaiting finalisation.

  1. RECEIVE PUBLIC COMMENTS

The Parish Council was asked if it would look into supporting the Women’s Institute in placing some planters around the village. It was stated that we cannot help if we do not own land to be used – the correct landowner would have to be contacted. The Parish Council were supportive of the idea though and offered to help wherever possible. Cllr McNeil along with Cllr S Crabb agreed to investigate further as part of ‘Sherington in Bloom’ to go along with Britain in Bloom. (Later in the meeting both Ward Councillors offered their support and a potential funding avenue for the project).

A parishioner raised the issue about a truck seeming to have been dumped in Masons field next to the High Street. Councillor Shires is going to contact Roy Mason to see if he can cast any light on the situation.

  1. RECEIVE PCSO REPORT

No report had been provided.

  1. RECEIVE WARD COUNCILLORS REPORT

Cllr McLean gave the following report:

Covid-19 is still a serious issue around the Ward but numbers are starting to move in the correct direction.

Some statistics surrounding an increase in rubbish being collected over the festive period were given showing an increase of 40% in normal rubbish and 70% in glass being collected compared with the previous year. This along with outbreaks of Covid-19 and the sad passing of two Serco employees has led to some delays and a temporary but immediate stop to all food and garden waste collections. The Council passed it’s thoughts and condolences on to the families of the two operatives in question.

It was mentioned that the precept requested by Milton Keynes Council was increasing but not by the maximum allowed. There will also be an increase in the adult care provision.

The Ward Cllr’s mentioned that they each have £1000 to distribute as they wish to any group within their Ward. All applications need to be received by the Ward Cllrs by Friday 12th February.

A quick update on ‘MK East’ was given but we are still waiting for planning to be submitted.

It was confirmed that the Parish Council are to keep the Neighbourhood Plan up to date, partly because of this potential encroachment.

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

The list is to be updated prior to the next meeting.

  1. CLERKS REPORT

Parish Clerk Will Pike gave the following report:

Further information had been received asking everyone to be especially vigilant for scam emails / messages going round, particularly in relation to Covid vaccinations.

North Crawley Parish Council had requested some help in recruiting a caretaker to fulfil a role similar to that of Jeff Charles in our village. It was agreed to share resources as necessary.

A request for the footpaths on Church Road to be looked at – it was agreed to look into further and to write to MKC in the first instance.

It was confirmed that The White Hart had repaid £450 out of the initial £500 paid to help fund the support offered during periods of lockdown and restrictions. This matter is now closed, and thanks were provided to Giles and the team.

It was agreed to look at the noticeboards and get locks replaced where necessary.

  1. PROJECT GROUP UPDATES

PAVILION:

Quotes are still being obtained for new doors.

It was agreed that it is OK for work to be done by the cleaner including some painting and inventory work whilst the Pavilion is closed due to local restrictions

Clerk Will Pike gave a quick update on possible further Grants to be received in relation to the enforced closures. The Parish should receive another £4,000 shortly and there may be other local grants available to apply for.

SHOP:

Cllr Hindler gave an update on the situation at the shop. All avenues are being looked at in depth to proceed with the shop as a project and the appropriate advice is being obtained where necessary. The Parish Council do take on board the comments of the Parishioners in relation to the how it is currently being run but the fact that they are Landlords does restrict what actions can be taken at this time.

DRAINAGE

This is the cause of a lot of issue around the village at the moment. Whilst some remedial work had been carried out by Jeff Charles and Cllr Hindler it is obvious that this area needs looking at in more detail. The Council praised the work of villagers that had put work in to the area, both physically and with research around the issues. Barwood Homes had been contacted and had agreed to clear some of the drains that appear to have been blocked by waste from the site.

Cllrs Hindler and Readman will review the situation further and look into options available.

Ward Cllr McLean gave a quick update over the flooding around the Christmas period saying it was the worst that had been seen and possibly ever. He is collating any issues around these floods to create a better picture of how they affected everyone.

LANDSCAPING:

None

PLAY AREAS:

The play area is now open to be used. There are a couple of issues to sort before final sign off. The play committee will now look into further areas around the village.

  1. CARETAKERS REPORT

Covered above.

  1. FINANCE

Balances at as 31st December were as follows:

Current Account: £34,983.97

Savings Account: £50,005.81

Payments Due: £28,696.98 (includes £18,899.10 due to be paid on completion of the play area).

Total Cash in Hand: £56,292.80

All payments were approved for payment including the payment to Harris Partnership for the work done so far on plans for a new shop. It was made clear that this was for work to date and was by no means finalising their input in the project. It was agreed to write to them thanking them for their work so far.

It was agreed, given the uncertainty around finances and income this year, to keep the Parish precept at the current rate. All were in favour and Will Pike will liaise with MKC to finalise this.

  1. PLANNING APPLICATIONS

Perry Lane – The application at Perry Lane had been removed from the system by Milton Keynes Council.

No other applications had been received.

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

It was agreed to continue with updating the Neighbourhood Plan – Cllr Readman will lead this.

  1. EXTERNAL MEETINGS

None

  1. COUNCILLORS ITEMS

Cllr Hindler confirmed a short informal meeting of councillors had happened the previous week to confirm their focus areas and roles going forward. These will be published in Scan shortly.

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 3rd February at 7.30 p.m.

 

An update since the last publication of Scan Magazine:

 

It was agreed to stop moving forward with the proposed new shop and community hub in its present form. All options will now be looked at including but not limited to – a new build, refurbishment etc. Further information will be provided in future meetings.

 

The planning application for Gun Lane had been discussed and, with reference to the Neighbourhood Plan being the main argument against, was voted down. The Parish Council therefore requested that it goes to a Development Control Committee if necessary.

 

It was agreed to publish recordings of all Public Zoom meetings going forward. This is currently being sorted and the recordings will be available shortly.

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 11th November 2020, commencing at 7.30pm

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 11th November 2020, commencing at 7.30pm

 

PRESENT: Cllrs Hindler (Chair), Readman, McNeil, S Crabb, M Crabb, Meldrum and Shires, Parish Clerk Will Pike, Ward Cllrs Hosking and McLean.

 

ALSO ATTENDING: 11 members of the public.

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Ward Cllr Geary, PCSO Pat Flynn.

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

Cllr Shires – Pavilion

 

  1. APPROVE MINUTES FROM LAST MEETING

Approved in principle – to be signed at the next physical meeting.

 

  1. RECEIVE PUBLIC COMMENTS

The Parish Council was asked if it were willing to fund research into land ownership of the pathway between Crofts End and the High Street. Some work had been ongoing into identifying ownership and Milton Keynes Council are looking into it. Ward Cllr McLean had received a response just prior to the meeting and had tried to push this forward. It was agreed to await this outcome before taking further.

 

There was some update on the drainage on the High Street and Anglian Water had been there and cleared for now. They are due to report fully shortly.

 

The Council was asked to look at cutting back and trimming the hedging from the junction with Gun Lane down the High Street into the village. This would allow safer walking. Cllr Shires confirmed he will try to contact the landowner in the first instance.

 

The Council was asked about the latest COVID-19 league tables. Cllr McLean advised that higher numbers were being seen due to instances in relation to Olney Rugby Club and Ousedale Campus at Newport Pagnell.

 

The Council were made aware of a number of railings on The Knoll that had fallen and were rotten. It was agreed to look at further.

 

It was mentioned that the light in the Red Phonebox on The Knoll was not working. It was agreed to look into.

 

  1. RECEIVE PCSO REPORT

No PCSO was present but crime figures since the previous meeting had been provided as follows:

None.

 

A reminder to be wary of several ongoing scams via phone and online was read out.

 

  1. RECEIVE WARD COUNCILLORS REPORT

Cllr McLean gave the following report:

 

The H.I.F. Bid has been signed for £94.5 million to support infrastructure. Expecting a planning application around March 2021 specific for infrastructure and outline planning for housing.

 

Milton Keynes Council budget is expected in draft before Christmas to be taken to the full Council in February.

 

An issue with a planning notice for Honeysuckle Cottage having the dates changed was raised. Cllr McLean confirmed that the change of dates would not shorten any consultation period.

 

  1. SHOPCO – NEXT STEPS

Cllr HIndler confirmed a presentation had been sent and all Cllrs confirmed they had all seen it. Cllr S. Crabb offered to show the presentation but Cllr HIndler asked firstly, if anyone had any particular questions. It was agreed to put on the website.

 

Cllr Hindler confirmed that the Council were being asked to vote on a proposal to pay approx. £800 to take the current design to planning.

 

A vote was held which ended 4-3 against the proposal.

 

A heated discussion ensued.

 

Cllr Readman, speaking on behalf of ShopCo, asked what the reasons for against were as without it makes it impossible for ShopCo to go forward as they have produced a submission based on what has been asked of them.

 

After further discussion the meeting moved on.

 

*NOTE – After the meeting it was agreed that correct protocol for the vote was not followed and will therefore be voided from the record. Further discussion will ensue, and the issue will be put back on the agenda at a subsequent meeting. The full recording of the meeting will be available shortly for complete transparency.

 

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

No Updates.

The actions around the Knoll and Phone Box were added to the list.

 

  1. CLERKS REPORT

Nothing was raised that wasn’t already on the agenda.

 

It was agreed not to furlough any staff under the current lockdown which was hoped will be short enough to reopen afterwards.

 

  1. PROJECT GROUP UPDATES

PAVILION:

Quotes are being obtained for new doors.

 

SHOP:

None

 

BIODIVERSITY:

None

 

LANDSCAPING:

Britain in Bloom certificate had been received.

 

PLAY AREAS:

S106 money has now be confirmed so now waiting on the order to be signed off. Hopefully to be installed by Christmas.

 

  1. CARETAKERS REPORT

Jeff Charles gave a brief update backing up a previous comment about The Knoll with fencing up by the Pavilion.

Asked for a bag of gravel to fill in some of the pot holes on the gravel road up to the Pavilion car park and also on the entrance to the car park by the Village Hall / Shop.

Further drainage issues have been raised with Milton Keynes Council.

 

  1. FINANCE

Balances at as 31st October were as follows:

 

Current Account: £20,176.34

Savings Account: £50,001.64

Payments Due: £2,159.30

Total Cash in Hand: £68,018.68

 

  1. PLANNING APPLICATIONS

Water Lane – No Issues

Honeysuckle Cottage – No issues were initially raised but after comments from the Public and those involved in the production of the Neighbourhood Plan it was agreed to investigate further and hold a further informal meeting to further understand how this fits in with the Neighbourhood Plan.

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

Cllr S. Crabb had been contacted by a resident with ideas for the arts funding from S106. Information was passed on.

 

  1. EXTERNAL MEETINGS

None.

 

  1. COUNCILLORS ITEMS

Cllr S. Crabb asked about the Internal Drainage Board set up by Cllr Hindler but as he had disconnected from the meeting, he was unable to respond.

 

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 9th December 2020 at 7.30 p.m.

Minutes of the meeting of Sherington Parish Council held at the Pavilion on Wednesday 7th October 2020, commencing at 7.30pm

Draft Minutes of the meeting of Sherington Parish Council held at the Pavilion on Wednesday 7th October 2020, commencing at 7.30pm

PRESENT: Cllrs Hindler (Chair), Readman, McNeil, S Crabb, M Crabb, Meldrum and Shires, Parish Clerk Will Pike

ALSO ATTENDING: 8 members of the public.

1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Ward Councillors McLean, Hosking and Geary. PCSO Pat Flynn.

2. RECEIVE ANY DECLARATIONS OF INTEREST
Cllr Shires – Pavilion

3. APPROVE MINUTES FROM LAST MEETING
Approved and signed by Cllr Hindler.

4. ELECT A CHAIR AND VICE-CHAIR FOR THE COMING YEAR.
All Councillors were invited to put themselves forward for the position of Chair and subsequently Vice-Chair. Cllr Hindler volunteered to continue as Chair, and all were in favour. Cllr Readman then volunteered for the role of Vice-Chair and again all were in favour.

5. SIGN OFF THE FINANCIAL DOCUMENTS FOR THE PREVIOUS YEAR.
The financial documents and audit forms relating to the financial year to 31/03/2020 had been reviewed by Cllr Readman prior to the meeting and had been recommended for approval. Cllr Hindler, as Chair, then signed the documents at the meeting. The necessary audit forms will be made available for public viewing shortly.

6. RECEIVE PUBLIC COMMENTS
None

7. RECEIVE PCSO REPORT
No PCSO was present but figures had been provided as follows:
07/09/20 Unauthorised Encampment
08/09/20 Burglary from shed
14/09/20 Criminal damage
01/10/20 Action fraud scam

8. RECEIVE WARD COUNCILLORS REPORT
No Ward Councillor report was provided.

9. RECEIVE REPORT ON ACTIONS FROM LAST MEETING
The action log held was reviewed and several items removed as complete. Items added to the list included reviewing what to do with the red phone box on The Knoll, the 5 year budget plan and discussing how to deal with the issue of hedges encroaching onto the footpaths around the village.

10. CLERKS REPORT
WP reported the following:
There had been a request from MKC for volunteers to join the Covid-19 Community Champion Scheme. Details are readily available from MKC should anyone wish to join.
An email had been sent to all clerks putting forward the idea of a ‘community bus’ to provide access to services otherwise unreachable – similar to the mobile library. It was agreed to show an initial interest and await further information.
It was mentioned that discussions between various parties were ongoing in relation to the drainage issues at the junction of Crofts End and High Street.

11. PROJECT GROUP UPDATES
PAVILION:
Bookings had started to pick up again now that the Pavilion was open again and interest had been shown by several interested parties.
A member of the public, present at the meeting, had inquired about the possibility of using just the kitchen area of the Pavilion as a temporary ‘prep kitchen’ for his business. Discussions ensued with the outcome being that the Council were happy to support but that there were likely to be several hurdles in the way of using the Pavilion in such a way. WP suggested that he may have an alternative and agreed to meet after the meeting.

SHOP:
No real update but confirmation was given of the current position. Several options were discussed about the way to move forward but a review of finances going forward is needed first along with finding out the exact status of the development at Water Lane.

BIODIVERSITY:
Cllr Shires confirmed there will be one more cut of Stonepits Copse prior to the winter.
David Williams gave avery positive update on the progress of God’s Acre at the churchyard. There was a discussion about the possibility of involving the school and other community groups in the ongoing upkeep and planting of the area.Further information will be placed in Scan and on the village Facebook pages.

LANDSCAPING:
Included below at 12.

12. CARETAKERS REPORT
Jeff Charles gave a brief update with lots of issues ongoing including drainage around the village.

13. FINANCE
Balances at as 30th September were as follows:

Current Account: £73,931.87
Savings Account: £Nil
Payments Due: £4,325.53
Total Cash in Hand: £69,606.34

14. PLANNING APPLICATIONS
The Council confirmed it had responded against the retrospective application at 6 Gun Lane. Documents had been uploaded earlier in the day relating to the application but were unable to be accessed prior to the meeting due to an IT migration happening at MKC.
An application (20/02147/TCA) was reviewed and all were in agreement that no action was necessary.

15. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS
It was agreed to consult with Chris Akrill of Tow Planning Services regarding the Neighbourhood Plan currently in place and how to proceed.

16. EXTERNAL MEETINGS
Cllr Meldrum confirmed that a meeting had been arranged to discuss S106 monies further on the 29th October with MKC.

17. COUNCILLORS ITEMS
The speed limit along Gun Lane was mentioned as some were unaware on the position of the 30mph limit. There was a request to move the limit to the T Junction – this will be looked at at a later date.
Cllr Hindler gave an update on the new play equipment to be installed with S106 money. A meeting was due to take place on 10th October to discuss further at the site with the view to spending approximately £20k of S106 money on the project. This will include some specialist ‘accessible’ equipment. All were in favour of pushing the project through.

18. DATE OF NEXT MEETING
The next meeting will be on Wednesday 11th November 2020 at 7.30 p.m.

Minutes of the meeting of Sherington Parish Council held at the Pavilion on Wednesday 2nd September, commencing at 7.30pm

Draft Minutes of the meeting of Sherington Parish Council held at the Pavilion on Wednesday 2nd September, commencing at 7.30pm

 

PRESENT: Cllrs Hindler (Chair), Readman, McNeil, S Crabb, M Crabb and Shires, Ward Cllr Hosking, Parish Clerk Will Pike

 

ALSO ATTENDING: 10 members of the public.

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr Meldrum and Ward Councillors McLean and Geary. Best wishes were sent to Cllr Meldrum who is recovering from routine surgery.

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None.

 

  1. APPROVE MINUTES FROM LAST MEETING

Approved and signed by Cllr Hindler.

 

  1. RECEIVE PUBLIC COMMENTS

Lisa Fern spoke on behalf of Sherington Preschool to request funding from the Parish Council in order to help with specific costs relating to measures bought in to reduce the risk of Covid-19 transmission. She explained that they had made staff redundant and had lost bookings and funding due to the pandemic but going forward the signs were good. A figure of £500.00 was requested and after discussion was agreed unanimously by the Council.

It was requested that a painting of the late Phil Smith be purchased by the Parish Council but after discussion was turned down. The Council pointing out that they had already provided two memorials in the village and were a painting to be sought, it would be commissioned by the Council rather than purchased ‘off the shelf.’

A planning issue was raised but as the Council were unaware of the request prior to the meeting and could not research beforehand it was agreed to look into after the meeting.

 

  1. RECEIVE PCSO REPORT

No PCSO was present but figures had been provided – The only crime recorded was the theft of a sheep.

 

  1. RECEIVE WARD COUNCILLORS REPORT

The main issue raised by the Ward Cllrs was that of the proposed development of MK East with up to 8000 new houses and related infrastructure.

It was reiterated that the development has no support from the Ward Cllrs.

The Infrastructure fund has been granted but with 26 conditions.

It was always considered that then M1 motorway was, and should still be, an active barrier to growth.

The Ward Cllr Hosking asked if we as a Council were still against the development that they restate this by writing to the local MP. All were in agreement to this and this will happen shortly.

 

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

The action log held was reviewed and several items removed as complete. All other items were checked, and the list will be updated and provided to all Cllrs shortly. Most items revolve around other points mentioned in the meetings or items currently on hold due to restrictions in place due to the COVID-19 pandemic.

 

  1. CLERKS REPORT

WP led a short discussion on the Christmas lights in the village and it was agreed to continue with them being placed onto the existing trees as in previous years. WP will contact Tony Pilcher to confirm.

Tony Pilcher was also thanked for the work done on the water pump on The Knoll which now looks like new!

It was agreed to set up an email account for each councillor (and sundry) for the Council using the sheringtonpc.co.uk domain name and format. The cost of this is just under £2 per month but will allow Cllrs to keep personal and Council correspondence separate. WP will action this.

WP confirmed that the village still holds litter picking kits which are available to anyone to use should they wish.

WP confirmed that the Council had been successful in securing a £10,000 grant from MKC regarding the business rate scheme – this will be paid within the next week. A request was made by Cllr McNeil that this money be used to further develop and improve the Pavilion facilities. Discussion ensued (and continued at later points in the meeting) and it was decided to produce a financial forecast going forward to see where monies will be needed in the future before committing the grant to any particular area, but emphasis will be placed on the Pavilion.

WP confirmed that he was shortly to meet with Giles Fern to sort the return of any leftover funding from the ‘food and supplies’ project funded earlier in the pandemic.

WP confirmed that the electrical supply switch had taken place and that the existing landscaping contract with Beebys Limited had now come to an end.

 

  1. PROJECT GROUP UPDATES

PAVILION:

The grant as mentioned above was again confirmed.

It was reported that the project to install new heating/cooling at the Pavilion was now complete.

Adverts had been placed in both Scan and Phonebox magazines.

It was agreed to purchase sanitising staions to place around the site and to look at the external doors to remedy some issues with opening and closing.

With the relaxing of some Covid-19 rules it was agreed to take on a new employee to handle the bookings and invoicing for the Pavilion as Sandra Seamarks who had taken on the role as a short-term stopgap no longer wished to continue.

 

SHOP:

A summary of the current position was given by Cllr Readman which unfortunately confirmed that the voluntary funding promised from the High Street development had been retracted due to the time taken to get the project off the ground properly. All statutory funding from the development remains but limits what we the Council are able to provide.

An update has been published giving details of the current position.

It was a commitment in the Neighbourhood Plan to provide a shop and community hub and the Council was in agreement to keep pushing this forward but in a different manner.

It was agreed to look at what could be done given the funding and timescales available along the lines of ‘what can we fund and what can we afford.’

This may include different building options or renovation / improvement of the current site.

Cllr McNeil mentioned her frustration that other options had not been looked at before despite being mentioned in several meetings over the years.

It was confirmed that the current building does have permanent planning permission.

The Council agreed that it was still very ‘Pro Shop’ but needed to reassess the options.

 

BIODIVERSITY:

The Biodiversity group are to meet again shortly and will provide a full update in due course.

It was mentioned that if anyone had any ‘English Nature Trees’ these could be donated to the Council who will then plant when the time arises. Please contact the village caretaker, Jeff Charles, for further information.

 

LANDSCAPING:

Jeff Charles will be attending a course shortly in how to use MKC’s new portal for reporting issues and complaints relating to landscaping.

He asked if people could please make sure that private hedges / bushes are not allowed to grow over into public footpaths / right of way access.

It was confirmed that all the drains around the village are now on MKC’s list to be flushed and cleaned but no time frame is given for this to happen.

 

  1. CARETAKERS REPORT

As above.

 

  1. FINANCE

Balances at as 31st August were as follows:

 

Current Account: £48,861.18

Savings Account: £Nil

Payments Due: £1,919.31 (plus some invoices which had not yet been received)

Total Cash in Hand: £46,941.87

 

It was agreed to move the bulk of the funds in to the Savings account even though the interest rates suggested a minimal return.

 

Two weeks prior to the meeting the Council had met up to look back into the budget for the year give the challenges that Covid-19 has presented. This was agreed at the meeting with all Councillors having had previous sight of the revised budget prior to the meeting.

 

The Audit of last year’s figures was ongoing, and an extension requested and granted to allow time to review and then sign off at the next meeting. Figures will be available to the Public for review shortly once internal checks have been completed. It was agreed that October’s meeting will effectively be an AGM whereby the figures can be signed off.

 

  1. PLANNING APPLICATIONS

It was agreed that no comment needed to be made for an application from Manor Farm.

 

It was agreed to look further into the retrospective planning application at 6 Gun Lane especially around the issue of the conservation area and not wanting to set a precedent for any further retrospective applications in future.

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

None.

 

  1. EXTERNAL MEETINGS

Cllr S Crabb confirmed she had attended a meeting of Emberton Parish Council to see how other Parishes are run.

 

  1. COUNCILLORS ITEMS

Cllr Hindler will form a sub-committee to look into the use of S106 money for play equipment around the village.

It was agreed to replace the current Phil Smith memorial tree as the current one was not showing signs of life. Cllr Hindler had been recommended a ‘Wild Service Tree’ Sorbis Torminalis to be in keeping with the area.

The issue of drainage at Crofts End / High Street was again raised. It was agreed to go back to Anglian Water in the first instance to try to sort the ownership issue out.

Cllr McNeil asked if a boundary / fence could be introduced around the football pitch area of the playing field in order to protect the pitch as much as possible. It was agreed to look into further.

Cllr Shires confirmed we had received £6,000 of funding from MKC for work relating to the entrances to the village to try and remedy the speeding problems. This will need to be matched by SPC and has been included in the revised budget but MKC have now said that this may not be received until next financial year.

 

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 7th October at 7.30 p.m.  at The Pavilion. This will also serve as the AGM.

Meeting Minutes form Parish Council Meeting Held 7th July 2020

Draft Minutes of the meeting of Sherington Parish Council held at the Payilion on Wednesday 8th July, commencing at 7.30pm

 

PRESENT: Cllrs Hindler (Chair), Readman, McNeil, S Crabb, M Crabb and Meldrum

 

ALSO ATTENDING: 1

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr Shires and Ward Councillors McLean, Geary and Hosking

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None.

 

  1. APPROVE MINUTES FROM LAST MEETING

Approved – to be signed at the next physical meeting.

 

  1. RECEIVE PUBLIC COMMENTS

None.

 

  1. RECEIVE PCSO REPORT

No PCSO was present but figures had been provided and will be placed on the website in due course. Specific mention was giving to an increase in adult anti-social behaviour typically around Covid-19 issues.

 

  1. RECEIVE WARD COUNCILLORS REPORT

No update was provided but it was agreed to contact Ward Cllr McLean regarding the planning issues in Gun Lane.

 

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

The action log held was reviewed and several items removed as complete. All other items were checked, and the list will be updated and provided to all Cllrs shortly. Most items revolve around other points mentioned in the meetings.

 

  1. CLERKS REPORT

WP confirmed that a new door for the shop was to be fitted later in the week. The CCTV system had also been reported as needing maintenance and WP will look into options for this.

WP confirmed that Tony Pilcher had requested authorisation to complete works on the hand pump on The Knoll and this was granted, and WP will contact Tony to confirm.

It was agreed to continue to furlough staff where necessary due to ongoing Government regulations.

It was agreed to change Energy Suppliers to a single rate tariff due to new Air-Con / Heating system being installed shortly – WP to action.

WP reminded everyone that under updated legislation the Pavilion could be reopened to the Public subject to a full risk-assessment check.

 

  1. PROJECT GROUP UPDATES

PAVILION:

As mentioned above a vote was held as to whether to proceed with updating the heating (and cooling) in the Pavilion in order to make long term energy savings. It was agreed to proceed with the quote from Bachelors discussed at the previous meeting.

A vote was held and was unanimously in favour of proceeding – Cllr S Crabb will confirm on possible installation dates.

Most of the electrical work had been completed with a couple of small items still to be finished.

Requests had been made by hirers of the football pitch to look into possible improvements. Having spoken with SGS who provide the maintenance and markings, ideas and costings could be provided if necessary, but the first step needs to be sorting the rabbit problem out first. It was agreed to follow this up first.

An initial quote had been obtained to get costing ideas for the maintenance and repair of the fencing surrounding the playing field. Further details will be obtained.

SHOP:

Cllr Readman provided an update from the Shop Co meeting and confirmed that progression was being made subject to committed funding being clarified. This was agreed at £110,000.

 

BIODIVERSITY:

Confirmation that a bid of £6,000 had been approved for grant funding.

No further update.

 

LANDSCAPING:

Again, no real update was provided due to ongoing Covid-19 restrictions. We are waiting on information regarding several blocked drains and ditches around the village some of which may require major work to clear properly.

 

  1. CARETAKERS REPORT

Jeff Charles provided a detailed report which will be made available on the website.

It was agreed to provide new dog bins and waste bins in certain places at a cost of circa £800 for the waste bins and £700 for the dog waste bins.

A key point mentioned in the report was the general state of the drainage around the village. A site visit from MKC will be requested.

 

  1. FINANCE

Balances at as 31st May were as follows:

 

Current Account: £66,277.19

Savings Account: £Nil

Payments Due: £10,148.72

Total Cash in Hand: £56,128.47

 

A further payment of £300 was approved for Cllr Shires for the work he had been doing on the verges / ditches etc. around the village that weren’t being covered by MKC.

 

  1. PLANNING APPLICATIONS

None.

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

None.

 

  1. EXTERNAL MEETINGS

Meetings around new pay equipment were being held.

 

  1. COUNCILLORS ITEMS

Further discussion was then held around the issues of S106 funding and grants.

The main outcomes were as follows:

Ascertain from regular groups meeting in the village about any possible projects / ideas.

Investigate further the whole process of S106 funding and what else could be available.

Investigate who exactly can be funded by S106 monies – are there any exclusions / inclusions that must be looked at. Cllrs Meldrum and McNeil are taking control of this area.

 

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 2nd September at 7.30 p.m.  at The Pavilion.