Minutes from the meeting 13th July 2021

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Minutes of the meeting of Sherington Parish Council held at the Pavilion on Tuesday 13th July 2021, commencing at 7.30 pm

PRESENT: Cllrs Hindler (Chair), McNeil, Mears, Nokes, Palmer, Meldrum, and Shires, Parish Clerk Will Pike, assistant Clerk Lauren Scott

ALSO ATTENDING: 3 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

None

  1. RECEIVE ANY DECLARATIONS OF INTEREST

Cllr Shires as the owner of Pavilion field and contractor that deals with verges and hedges.

  1. APPROVE MINUTES FROM LAST MEETING

Approved.

  1. RECEIVE PUBLIC COMMENTS

A member of the public asked why the ward councillors report section had been removed from the agenda and why the ward councillors had been made to feel unwelcome. The member of the public was assured that the ward councillors are more than welcome, but their section of the agenda had been removed as they could speak under public comment.

  1. RECEIVE PCSO REPORT

No report had been provided. Parish clerks will continue to invite them.

  1. REVIEW ACTION LOG

This is available to all councillors.

  1. CLERKS REPORT

Assistant Parish Clerk : Lauren Scott provided the following updates:

A change to the PC website is in process, this will mean changing to a Gov.UK domain name and issuing all councillors with councillor email addresses attached to the site as a central record keeping hub.

  1. VILLAGE CARETAKERS REPORT

Jeff Charles commented that with the inclement weather there wasn’t much to report but work was underway to prepare the area for the MUGA.

Jeff also enquired if any councillors had been approached by Open reach as a number of vans have been spotted doing work around the village, although none had been approached in an official capacity a councillor informed him that this is just investigative work looking into the possibility of bringing faster broadband to the village.

  1. PROJECT GROUPS

9.1           PAVILLION: It was confirmed that the door supplier had been contacted but due to national shortages the fitting had been pushed back again.

The pitch move will go ahead as planned.

9.2           M.U.G.A: Ian has been chasing the S106 money and will continue to do so, work starts on the MUGA next week.

9.3           SHOP: Cllr Meldrum will give an update in a separate meeting

9.4           BARN CO: A committee has been formed and is drawing up TOR’s

9.5           LANDSCAPING: It was noted that the path between Sherington and Newport Pagnell is overgrown again, councillors are chasing a more permanent solution, but as this area is MK councils responsibility, they will cut the verges as part of their scheme of works.

The overgrown verges on the Bedford Road and Gun Lane that are making it difficult to see while driving and narrowing the road will be cut back by Cllr Shires, a small debate ensued as to the timing of this cut to balance out vehicular safety and the safety of ground-nesting fledglings. It was taken to vote, Cllr Shires abstained from voting as he has an interest, the votes were tied at 3 to cut as soon as practicable and 3 to leave for a few more weeks, the chair had the casting vote so the verges will be cut as soon as practicable.

It was agreed that during the first few months of the year the grass cut provided by RTM every 3 weeks was too long between cuts, this meant that there was an excess of cut grass clippings leading it to look untidy, LS to investigate the possibility of doing fortnightly cuts for the first 3 or 4 months of the year.

9.6           DRAINAGE No updates currently.

9.7           HIGHWAYS: Cllrs Meldrum and Nokes are to set up a separate meeting to discuss further.

  1. FINANCE
  2. It was agreed by unanimous vote to add Assistant Clerk Lauren Scott to the Metro Bank Mandate with the same level of access as Clerk William Pike.

10.1         MONTHLY BALANCES:

                Current Account:     £26,861.05

                Savings Account:     £35,474.40

                Payments Due:        £2,651.39 (Plus further invoices to come)

                Total Funds:            £59,684.06

10.2         APPROVE INVOICES FOR PAYMENT: All were approved along with ‘placeholders’ for invoices due but not yet received.

10.3         BUDGET: Ongoing

                LS to write out a plan of training required, costs and timings to add to the budget.

  1. PLANNING APPLICATIONS:

The portal was not working at the time, so it was agreed to add new planning to the website as soon as possible.

12.3         ANY OTHER APPLICATIONS: None

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS:

Ongoing meetings regarding legal matters.

  1. EXTERNAL MEETINGS:

A meeting date was set for 26th July to discuss Shop and BarnCo business.

  1. COUNCILLORS ITEMS:

Cllr Meldrum has had 2 volunteers come forward to work on the neighbourhood plan update currently and councillors will go back to previous NP volunteers to ask for their continued support.

A budget needs to be agreed to pay for professional advice, this will be added to the agenda for the September meeting.

A councillor brought to the attention of the parish council that a sign had been removed at the beginning of the walk to stonepits Copse leaving a dangerous rusty stump – The village caretaker will make this safe as soon as possible.

  1. DATE OF NEXT MEETING:

Tuesday 7th September at 7.30 pm at the Pavilion subject to any ongoing restrictions.

AGAR Report 2019/2020

Agar 2019.20

PLEASE CLICK ON LINK ABOVE FOR THE AGAR

Smaller authority name: SHERINGTON PARISH COUNCIL

 

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020

 

Local Audit and Accountability Act 2014 Sections 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE NOTES
 

 

1. Date of announcement___6TH AUGUST 2021____________(a)

2. Each year the smaller authority’s Annual Governance and Accountability Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd.  The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review.

Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2019, these documents will be available on reasonable notice by application to:

 

(b)   LAUREN SCOTT

35 PERRY LANE

SHERINGTON

NEWPORT PAGNELL

MK16 9NH

commencing on (c) 9TH AUGUST 2021

 

 

and ending on (d) 17TH SEPTEMBER 2021

 

3. Local government electors and their representatives also have:

 

·         The opportunity to question the appointed auditor about the accounting records; and

·         The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

 

The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

 

4. The smaller authority’s AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015.  The appointed auditor is:

 

PKF Littlejohn LLP (Ref: SBA Team)

1 Westferry Circus

Canary Wharf

London E14 4HD

(sba@pkf-littlejohn.com)

 

5. This announcement is made by (e) LAUREN SCOTT – CLERK 

 

 

 

 

 

 

 

 

 

 

 

 

Agenda for the meeting 13th July 2021

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67 Milton Drive, Newport Pagnell, MK16 9BT

Tel: 07719 490247 Email: clerksheringtonpc@gmail.com

July 6th 2021

You are hereby summoned to attend a meeting of Sherington Parish council,

 On Tuesday 13th July 2021, From 19:30 at Sherington Pavilion.

AGENDA

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
  2. RECEIVE ANY DECLARATIONS OF INTEREST
  3. APPROVE MINUTES FROM LAST MEETING – Minutes from the meeting 1st June
  4. RECEIVE PUBLIC COMMENTS
  5. RECEIVE PCSO REPORT
  6. REVIEW ACTION LOG – this will be made available to all councillors before the meeting.
  7. CLERKS REPORT
    • Website
  8. VILLAGE CARETAKER REPORT
  9. PROJECT GROUP UPDATES
    • PAVILION –
    • MUGA
    • SHOP –
    • BARNCo
    • LANDSCAPING –
    • DRAINAGE –
    • HIGHWAYS
  10. FINANCE
    • REVIEW MONTHLY BALANCES
    • APPROVE INVOICES FOR PAYMENT
    • BUDGET
  11. PLANNING APPLICATIONS
    • Two new on portal, will be added to website when portal updates.
  12. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS
  13. EXTERNAL MEETINGS
  14. COUNCILLORS ITEMS
  15. DATE OF NEXT MEETING

Please be aware that social distancing rules of 2m distance or 1m with masks will apply, please wear a mask until seated, hand sanitiser is provided and should be used frequently.

Please let us know via email by the 12th July if you would like to attend so that we can plan seating accordingly as only people who have arranged with us in advance will be permitted to enter.

Yours sincerely

 

Mrs Lauren Scott, Assistant Clerk for Sherington Parish Council

Village Picnic

The parish council is pleased to announce that we will be opening up the Pavilion and field on the 31st of July for the Big Village Picnic!

Bring your own chairs, blankets, food & drink, grab your family and make an afternoon of it!

We will be providing 2 BBQs and charcoal for you to cook your own food and The Jerk n Rum van will be in attendance for those who would rather not cook, check them out at jerknrum.co.uk.

The MKPA play rangers will also be doing a session between 1-3 to keep the children entertained.

We are so looking forward to catching up with everyone and hopefully catching some Rays!

Play rangers are back!!

Sherington Parish Council is pleased to announce that we will once again be providing the funding for Play ranger sessions on the following dates, these sessions are open to all, and we look forward to seeing everyone!

  • Thursday 01/07/21 – Craft and play session 3-5 pm
  • Thursday 08/07/21 – Craft and play session 3-5 pm
  • Thursday 15/07/21 – Craft and play session 3-5 pm
  • Thursday 22/07/21 – End of term Pimms in the park event with Bouncy castle and Refreshments for donation, provided by Sherington Pre-school and C of E School PTA. 3-5 pm
  • Saturday 31/07/21 – Village picnic at the pavilion, a chance to have a catch-up and meet new villagers – With craft and play session 1 – 3 PM.

BYO food and drink, BBQs and coals provided by the PC, OR  the Jerk n Rum food truck will be attending for those that would rather not cook! Check them out @ jerknrum.co.uk or find them on Instagram

  • 09/09/21 – Beginning of term Craft and play session 3-5 pm
  • 16/09/21 – Craft and play session 3-5 pm
  • 23/09/21 – Craft and play session 3-5 pm
  • 30/09/21 – Craft and play session 3-5 pm
  • 07/09/21 – Final Craft and play session of the year 3-5 pm.

With Grateful thanks to the PC for making these events possible!

Draft Minutes from the meeting on 1st June 2021

 

 

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Draft Minutes of the meeting of Sherington Parish Council held at the Pavilion on Tuesday 1st June 2021, commencing at 7.30pm

PRESENT: Cllrs Hindler (Chair), Meldrum and Shires, Parish Clerk Will Pike.

ALSO ATTENDING: 4 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr McNeil, Assistant Clerk Lauren Scott

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None.

  1. APPROVE MINUTES FROM LAST MEETING

Approved.

  1. CO-OPT NEW MEMBERS

The Council co-opted the following new Councillors to bring its numbers back up to the maximum of seven.

Michael Noakes (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

Wendy Mears (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

Peter Palmer (Proposed by Cllr Hindler and Seconded by Cllr Meldrum)

All were warmly welcomed by the current Council.

  1. RECEIVE PUBLIC COMMENTS

None were forthcoming.

  1. RECEIVE PCSO REPORT

No report had been provided. Parish Clerk Will Pike had not been made aware of any crime since the previous meeting.

  1. REVIEW ACTION LOG

Lauren Scott has updated, and all Councillors can now view and share at will. A full update will be provided by Lauren at the next meeting.

  1. CLERKS REPORT

Parish Clerk Will Pike provided the following updates:

June is ‘Bike Month’ and several activities are being run by Milton Keynes Council and other groups. Full details can be found on the various websites.

Thanks was given to Lauren Scott for starting the process of updating the website both visually and with updated and new content.

It was mentioned that the Council are trying to get the Milton Keynes Play Rangers back into the village – it is awaiting confirmation of costs.

  1. VILLAGE CARETAKERS REPORT

Jeff Charles firstly thanked Something Less Boring for their work decorating the benches around the village.

Not much has been done around the village in the month of May due to the very inclement weather. Once this improves there are several projects to move on with.

The issue of security at the Pavilion was mentioned, specifically around the changing rooms and the ability to ‘separate’ the Pavilion into two specific areas (Hall and Changing rooms). This will be looked into further.

The possibility of placing a new noticeboard near the Sherington Grange development was mentioned (along with a previously mentioned wish for one on Perry Lane). Again this will looked into further.

  1. PROJECT GROUPS

10.1         PAVILLION: It was confirmed that the existing order for the new doors at the pavilion had been cancelled by the supplier due to issues with materials. It was confirmed that the Council had therefore instructed another supplier to step in and complete the order.

10.2         M.U.G.A: The S106 money had been confirmed by Milton Keynes Council and had actually been increased due to indexation and will now cover the full cost of the build thus requiring no top up from the Parish Council.

10.3         SHOP: No update due to ongoing consultations.

10.4         BARN CO: Following confirmation from Milton Keynes Council over issues previously raised by Ward Cllr Geary, a vote was held to agree to spending the remaining S137 monies from financial year 20/21 on the new shop project at The White Hart. Cllr Hindler proposed the motion and Cllr Meldrum seconded. All were in favour and the motion was passed.

The same motion was proposed for the current financial year and again all were in favour although the hope is that other monies and funding options being pursued may negate the need to use this fund.

It was also agreed to ringfence the excess of income and expenditure received from the current shop building into a separate reserve to provide further funding. (Amounts removed for the privacy of current tenants).

The project itself is continuing with surveys etc. currently being completed on the building.

10.5         LANDSCAPING: Cllr Hindler confirmed the village is due a full grass cut in the following days.

10.6         DRAINAGE: Cllr Hindler had met with representatives from Milton Keynes Council and with Ward Cllr McLean to discuss the issues seen over the Christmas period. It looks like Sherington will not receive any specific remedial work as funding will be targeted to areas that suffered significant property damage.

10.7         HIGHWAYS: Cllr Meldrum confirmed that some potholes had been filled in around the village. It was agreed that Cllrs Noakes and Mears will take over the use of the SIDS camera when training can be given.

  1. FINANCE

11.1         MONTHLY BALANCES:

                Current Account:     £30,550.29

                Savings Account:     £35,472.94

                Payments Due:        £1,097.01 (Plus further invoices to come)

                Total Funds:            £64,926.22

11.2         APPROVE INVOICES FOR PAYMENT: All were approved along with ‘placeholders’ for invoices due but not yet received.

11.3         BUDGET: Ongoing

  1. PLANNING APPLICATIONS:

12.1         8 GUN LANE – The applicants were present at the meeting and were invited by Cllr Hindler to give a quick summary of the application. No issues were raised by the Council and it was agreed that no further action was required.

12.2         37 CROFTS END: No issues surrounding the actual application were raised but comments were made about the precedent that allowing this application may set surrounding ‘filling in’ land attached to existing properties. It was agreed to look at further and respond closer to the deadline if it was felt necessary.

12.3         ANY OTHER APPLICATIONS: None

  1. CONSIDER CORRESPONDANCE AND NEW CONSULTATIONS:

Ongoing meetings regarding legal matters.

  1. EXTERNAL MEETINGS:

None

  1. COUNCILLORS ITEMS:

Cllr Meldrum bought up the need to look at the Neighbourhood Plan again following the resignation of two Councillors who were due to commence a review. It was agreed to reform the group and several names were put forward.

  1. DATE OF NEXT MEETING:

Tuesday 13th July at 7.30pm at the Pavilion subject to any ongoing restrictions.

AGAR report 2018-19

AGAR REPORT 18.19

Smaller authority name: Sherington Parish Council 

 

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF UNAUDITED ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN

ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2019

 

Local Audit and Accountability Act 2014 Sections 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

NOTICE NOTES
 

 

1. Date of announcement____21st of June 2021 _

2. Each year the smaller authority’s Annual Governance and Accountability Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd.  The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review.

Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts, and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2019, these documents will be available on reasonable notice by application to:

 William Pike, Clerk

67 Milton drive, Newport Pagnell

07719 490247

clerksheringtonpc@gmail.com

commencing on 22/06/2021

and ending on  04/08/2021

 

3. Local government electors and their representatives also have:

 

·         The opportunity to question the appointed auditor about the accounting records; and

·         The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

 

The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

 

4. The smaller authority’s AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015.  The appointed auditor is:

 

PKF Littlejohn LLP (Ref: SBA Team)

1 Westferry Circus

Canary Wharf

London E14 4HD

(sba@pkf-littlejohn.com)

 

5. This announcement is made by  William Pike, Clerk and Responsible financial officer, Sherington Parish Council. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Open day Sherington School

Our fantastic village school have an open morning for prospective parents on Friday 11th June 10 – 12 am.

They have spaces available for 2021 and 2022 admissions both in and outside of catchment.

Offering small class sizes within a caring, nurturing environment in which children thrive, with experienced teachers delivering quality teaching.

Outdoor learning and weekly forest school sessions.

All underpinned by Christian Ethos and Values.

If you would like to visit please contact them on 01908 610 470 or email the office on: office@sheringtonschool.co.uk

They would be delighted to meet you.