Parish Council Constitution

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Sherington Parish Council Constitution

Sherington Parish Council will exercise all its powers and duties in accordance with the law and this

constitution. The Parish Council is a body corporate and its powers and constitution is governed by the Local Government Act 1972.

Purpose

To promote and protect the interests of the communities of the Parish of Sherington.

Membership

The Parish Council will include up to seven elected or nominated members for a four year term.

Election will be by ballot of the electorate of the parish.

Where insufficient Councillors have been elected by ballot the Council may nominate at its discretion

individuals for co-option to the Council so long as the total number of co-opted members does not exceed the number of elected members.

A person shall cease to be a member of the Council when having notified the Chair in writing of their wish to resign.

Officers

At the Annual Meeting of the Parish Council held in May each year they will elect from their number a Chair and Vice Chair to serve for the ensuing twelve months.

Responsible Financial Officer/Parish Clerk

The appointment of a suitably qualified Responsible Financial Officer/Parish Clerk will be made by the Council as and when required on terms in line with best practice.

Meetings

The Council shall meet every month, excluding August. At least three clear days notice of meetings shall be given to members by written notice which must detail the matters to be discussed.

Matters shall be determined by a majority of votes of the members present and who voted. In the case of equality of votes cast then the Chair shall have a casting vote.

The quorum for a Council meeting to transact business will be a minimum of three members.

The Parish Clerk shall keep a record of meetings and circulate minutes to members of the Council after each meeting.

Finance

The Responsible Financial Officer/Parish Clerk shall keep clear records of receipts and payments and

Parish Council accounts will be audited in accordance with laid down guidance and rules.

Changes to the Constitution

The Constitution may be altered and additional clauses added by a resolution passed by not less than two thirds of the Council present.

Code of Conduct

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Guide to the Code of Conduct for Members of  Sherington Parish Council

  1. Purpose of the Code

 

  1. The purpose of this Code of Conduct is to assist Members (including co-opted Members) in the discharge of their obligations to the Authority, their local communities and the public at large by:

 

  1. a)  setting out the standards of conduct that are expected of Members and co-opted Members of the Authority when they are acting in that capacity, and in so doing

 

  1. b)  providing the openness and accountability necessary to reinforce public confidence in the way in which Members perform those activities.

 

  1. Scope of the Code

 

  1. The Code applies to Members in all aspects of their activities as a Member, including when acting on Authority business, ward business or when otherwise purporting to act as a Member. It does not seek to regulate what Members do in their purely private and personal lives.

 

  1. The obligations set out in this Code are complementary to those which apply to all Members by virtue of the procedural and other rules of the Authority and the rulings of the meeting Chair

 

  1. The obligations set out in this Code are also complementary to, and include, those obligations which apply to Members falling within the scope of related Codes and Protocols of the Authority, specifically
  • the Protocol on Member and Officer Relations;
  • the Protocol on use of IT and equipment;
  • the Members’ Planning Code; and
  • the Guidance for Members’ on Licensing.

 

III.     Public Duties of Members

 

  1. Members have a duty to uphold the law, including the general law against discrimination and the requirements of the Localism Act, and to act on all occasions in accordance with the public trust placed in them.

 

  1. Members have an overriding duty to act in the interests of the parish as a whole, but also have a special duty to represent the views of the residents and communities of their ward.

 

  1. Principles of Conduct

 

  1. The Localism Act 2011 required that the Authority must adopt a Code of Conduct to apply to its Members and co-opted Members, which is
  • consistent with a set of prescribed principles described and
  • includes provisions in respect of the registration and disclosure of
  • pecuniary interests, both
    • ‘disclosable pecuniary interests’ required as a minimum under the Localism Act and
    • other pecuniary interests; and
  • interests other than pecuniary interests

 

  1. In carrying out their duties in exercising the functions of their Authority or otherwise acting as a councillor or co-opted member, Members will be expected to observe the provisions of the Code and appreciate that the Code is based on the following general principles of conduct identified by the Committee on Standards in Public Life in its First Report as applying to holders of public office, which will be taken into consideration when any allegation is received of breaches of the provisions of the Code.

 

Selflessness

Holders of public office should take decisions solely in terms of the public interest. They should not do so in order to gain financial or other material benefits for themselves, their family, or their friends.

 

Integrity

Holders of public office should not place themselves under any financial or other obligation to outside individuals or organisations that might influence them in the performance of their official duties.

 

Objectivity

In carrying out public business, including making public appointments, awarding contracts, or recommending individuals for rewards and benefits, holders of public office should make choices on merit.

 

Accountability

Holders of public office are accountable for their decisions and actions to the public and must submit themselves to whatever scrutiny is appropriate to their office.

 

Openness

Holders of public office should be as open as possible about all the decisions and actions that they take. They should give reasons for their decisions and restrict information only when the wider public interest clearly demands.

 

Honesty

Holders of public office have a duty to declare any private interests relating to their public duties and to take steps to resolve any conflicts arising in a way that protects the public interest.

 

Leadership

Holders of public office should promote and support these principles by leadership and example.”

 

 

 

 

  1. General Expectations of Conduct

 

  1. Members shall base their conduct on a consideration of the public interest, avoid conflict between personal interest and the public interest and resolve any conflict between the two, at once, and in favour of the public interest.

 

  1. Members shall at all times ensure that their use of expenses, allowances, facilities and services provided from the public purse is strictly in accordance with the rules laid down on these matters, and that they observe any limits placed by the Authority on the use of such expenses, allowances, facilities and services.

 

  1. Members shall at all times conduct themselves in a manner which will tend to maintain and strengthen the public’s trust and confidence in the integrity of the Authority and never undertake any action which would bring the Authority, or its Members or officers generally, into disrepute.

 

  1. Registration and Declaration of Interests

 

  1. Members shall fulfil conscientiously the requirements of the Authority in respect of the registration of interests in the Register(s) of Members’ Interests and, where it is required or appropriate to do so, shall always draw attention to any relevant interest in any proceeding of the Authority or its Committees, or in any communications with the Authority, its Members or officers as required in

(a)    Part 2 of the Code of Conduct; and

(b)    the Council’s standing orders

 

VII.   Duties in respect of the Milton Keynes Council Standards Committee and the Monitoring Officer

 

  1. The application and guidance on this Code shall be a matter for Milton Keynes Council Standards Committee and, as appropriate, the Monitoring Officer, to assist parish (town or community) councils to promote and maintain high standards of conduct acting in accordance with their terms of reference or duties as set out in chapter 7 to the Localism Act 2011.

 

  1. Members shall co-operate, at all stages, with any investigation into their conduct by or under the authority of those persons and shall not seek to intimidate or attempt to intimidate any person who is or is likely to be a complainant, a witness or involved in the administration of any investigation or proceedings in relation to an allegation that a member has failed to comply with his or her authority’s code of conduct.

 

  1. No Member shall lobby a member of the Milton Keynes Council Standards Committee in a manner calculated or intended to influence their consideration of a complaint of a breach of this Code otherwise than in accordance with the arrangements laid down by the Authority.

 

VIII.  Criminal offences in relation to Conduct

 

  1. The Code and associated arrangements are prepared pursuant to the Council’s and Members’ duties under Chapter 7 of the Localism Act 2011.

 

  1. The following are criminal offences relating to the registration and disclosure of interests created under the Localism Act 2011.

 

(a)    Where the Member fails, without reasonable excuse to

 

(i)      notify the Milton Keynes Council monitoring officer of any disclosable pecuniary interests which the person has at the time when the notification is given, which is required to be given before the end of 28 days beginning with the day on which the person becomes a member or co-opted member of the authority; or

 

(ii)     notify the Milton Keynes Council authority’s monitoring officer of an interest before the end of 28 days of an event where a Member is present at a meeting of the authority, or is discharging an executive (Cabinet) function, and is aware that he or she has a disclosable pecuniary interest in any matter to be considered, or being considered, and that interest is not entered in the authority’s register or is not the subject of a pending notification

 

(b)    Where a Member notifies the Milton Keynes Council authority’s monitoring officer of such an interest but the person provides information that is false or misleading and the person—

 

(i)     knows that the information is false or misleading; or

 

(ii)    is reckless as to whether the information is true and not misleading.

 

(c)    Where a Member is present at a meeting of the authority, is aware that they have a disclosable pecuniary interest in any matter to be considered, or being considered, at the meeting, and either

 

(i)     participates, or participates further, in any discussion of the matter at the meeting, or

 

(ii)     participates in any vote, or further vote, taken on the matter at the meeting,

 

 

  1. Offences also exist under the Bribery Act 2010, which includes the situation where a Member requests, agrees to receive or accepts a financial or other advantage intending that, in consequence, any function of a public nature, any activity connected with the Authority or any activity to be performed by or on behalf of the Authority or others should be performed improperly.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sherington Parish Council

 

 

 

 

 

 

 

 

The Code of Conduct

for Members and Co-Opted Members

 

 

 

Approved by the parish council on 4th September 2012

Part 1: General Obligations

 

The Members of Sherington Parish Council must:

 

  1. provide leadership to the authority and communities within its area, by personal example;

 

  1. respect others and not bully any person;

 

  1. not do anything which may cause the Authority to breach its equality duties;

 

  1. not do anything which compromises or is likely to compromise the impartiality of those who work for, or on behalf of, the Authority;

 

  1. respect the confidentiality of information received by them as a Member:-

 

  • not disclosing information to third parties unless
    • required by law to do so; or
    • where there is a clear and overriding public interest in doing so and the disclosure is made in good faith and in compliance with the reasonable requirements of the Council; and

 

  • not obstructing third parties’ legal rights of access to information;

 

  1. not conduct themselves in a manner which could reasonably be regarded as bringing their office or the Authority into disrepute;

 

  1. not use or attempt to use their position as a Member improperly to confer on or secure for themselves or for any other person, an advantage or disadvantage;

 

  1. when using or authorising the use by others of the resources of the Authority;

 

(a)       act in accordance with the Authority’s reasonable requirements; and

 

(b)       ensure that such resources are not used improperly for political purposes (including party political purposes);

 

  1. exercise their own independent judgement, taking decisions for good and substantial reasons:-

 

(a)       attaching appropriate weight to all relevant considerations including, where appropriate, public opinion and the views of political groups;

 

(b)       paying due regard to the advice of officers, in particular to the advice of the statutory chief officers and specifically the Chief Finance Officer and the Monitoring Officer in fulfilling their roles; and

 

(c)        stating the reasons for decisions where those reasons are not otherwise apparent;

 

  1. submit themselves to whatever scrutiny is appropriate to their office; and

 

  1. whilst exercising their duties, ensure that they uphold the rule of law.

Part 2: Registration, Disclosure and Duties on Interests Held by Members and Co-Opted Members

 

  1. Disclosable Pecuniary Interests

 

Members of Sherington Parish Council must:

 

  1. comply with the statutory requirements to register, disclose and withdraw from participating in respect of any matter in which they have a Disclosable Pecuniary Interest, as defined by the Localism Act 2011 and set out at Table 1

 

  1. ensure that their register of interests is kept up to date and notify the Monitoring Officer in writing with 28 days of becoming aware of any change in respect of their Disclosable Pecuniary Interests

 

  1. make verbal declaration of the existence and nature of any Disclosable Pecuniary Interest at any Meeting at which they are present at which an item of business which affects or relates to the subject matter of that interest is under consideration, at or before the consideration of the item of business or as soon as the interest becomes apparent (unless the interest is a sensitive interest in which event they need not disclose the nature of the interest)

 

  1. recognise that “meeting” means any meeting organised by or on behalf of the authority, including:-
  • any meeting of the Council, or a Committee or Sub-Committee of Council
  • any briefing by officers; and
  • any site inspection to do with business of the authority

 

  1. Personal Interests: other pecuniary interests and interests other than pecuniary interests

 

Members of Sherington Parish Council must:

 

1    in addition to the requirements at A. above, if they attend a meeting at which any item of business is to be considered and they are aware that they have a Personal Interest in that item, they must make verbal declaration of the existence and nature of that interest at or before the consideration of the item of business or as soon as the interest becomes apparent.

 

2    recognise that they will have a pecuniary interest or an interest other than a pecuniary interest (a “Personal Interest”) in an item of business where:-

 

(a)    a decision in relation to that item of business might reasonably be regarded as affecting the well being or financial standing of

(i)      themselves;

(ii)     a member of their family;

(iii)    a person* with whom they have a close association; or

(iv)    a person* from whom they have in the previous [twelve months] received a gift or hospitality with an estimated value of at least £100 as a Member (other than when as part of their approved duties)

to a greater extent than it would affect the majority of the Council Tax payers, ratepayers or inhabitants of the ward or electoral area for which they have been elected (or otherwise of the authority’s administrative area); or

 

(b)    it relates to or is likely to affect any of the interests listed in the Table 1 in the Schedule to this Code, but in respect of a member of their family (other than their spouse, civil partner or person with whom they are living as spouse or civil partner) or a person with whom they have a close association

 

and that interest is not a Disclosable Pecuniary Interest

 

  1. note that personal interests of the kind listed in the Table 2 in the Schedule to this Code may be added to the Member’s register of interests for reasons of openness and transparency.

 

 

  1. Compliance with Standing Orders relating to Interests

 

Members of Sherington Parish Council must:

 

  1. In addition to the requirements above, comply with any and all obligations contained within the Council’s standing orders, namely

(a) Council Procedure Rules;

relating to interests

 

 

  1. Gifts and Hospitality

 

Members of Sherington Parish Council must:

 

  • for inclusion in the Register of Interests for a period of [three years], notify the Monitoring Officer within 28 days and in writing of the receipt of any gift, benefit or hospitality with a value in excess of £100 which they have accepted as a Member from any person or body other than the authority.

 

  • This duty to notify the Monitoring Officer does not apply where the gift, benefit or hospitality comes within any description approved for this purpose as set out in the Council’s protocol on gifts and hospitality.

 

 

 

TABLE 1

Disclosable Pecuniary Interests (2012 Regulations)

1.  Employment, office, trade, profession or vocation Carried out by you and/or by your spouse or civil partner for a profit or gain
2.  Sponsorship Name(s) of any person or body other than the Council, who has made a payment or provision of any other financial benefit to me within the 12 month period preceding this notification in respect of any expenses incurred by me in carrying out my duties as a member or towards my election expenses.
3.  Contracts Description of any contract under which goods and services are to be provided,  or works executed, made between the Council and myself and / or my spouse or civil partner or a firm, company or other body in which I and/or my spouse or civil partner has a beneficial interest and which has not been fully discharged
4.  Land Address or other description of any land in the Council’s area in which I and / or my spouse or civil partner has a beneficial interest.

 

You only need to register land in the Council’s area.  This includes your home if you own it or rent it.

5.  Licences Address or other description of any land in the Council’s area for which I and / or my spouse or civil partner has a licence (alone or jointly with others) to occupy for a month or longer.
6.  Corporate tenancies Address or other description of any land where the landlord is the Council and in which the tenant is a body in which I and/or my spouse or civil partner has a beneficial interest.
7.  Securities Name(s) of any person or body who (to my knowledge) has a place of business or land in the Council’s area and in whom I and/or my spouse or civil partner has a beneficial interest in a class of securities of that person or body that exceeds the nominal value of £25,000; or one hundredth of the total issued share capital (whichever is the lower) or if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which I, my spouse or civil partner has a beneficial interest that exceeds one hundredth of the total issued share capital of that class.

 

“Securities” means shares, debentures, debenture stock, loan stock, bonds, units of a collective investment scheme within the meaning of the Financial Services and Markets Act 2000 and other securities of any description, other than money deposited with a building society.

 

The nominal value of shares is the face value of those shares (the value recorded on the share certificate)

 

 

TABLE 2

Other Interests (Voluntary addition)

8.  Public Bodies Bodies of which you are a member or hold a position of general control or management which exercise functions of a public nature
9.    Charitable bodies Bodies of which you are a member or hold a position of general control or management which are directed to charitable purposes
10. Bodies which influence public opinion or policy Bodies of which you are a member or hold a position of general control or management whose principal purposes includes the influence of public opinion or policy (including any political party or trade union)

 

* A person includes a natural person and also a legal person in the form of a company, a charitable, other incorporated body or, for these purposes, an unincorporated association

Sherington Parish Council Meeting Agenda and Login Details for 8th April @ 7:30pm on Zoom

WHEN:
April 8, 2021 @ 7:30 pm – 9:00 pm
Topic: Sherington Parish Council 8th April
Time: Apr 8, 2021 07:30 PM London
Meeting ID: 827 3574 7394
Passcode: 656004
AGENDA
1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
2. RECEIVE ANY DECLARATIONS OF INTEREST
3. ACCEPT THE APPOINTMENT OF TWO NEW COUNCILLORS
4. APPROVE MINUTES FROM LAST MEETING
5. RECEIVE PUBLIC COMMENTS
6. RECEIVE PCSO REPORT
7. RECEIVE WARD COUNCILLORS REPORT
8. VILLAGE SHOP UPDATE
9. REVIEW ACTION LOG
10. CLERKS REPORT
11. VILLAGE CARETAKER REPORT
12. PROJECT GROUP UPDATES
12.1. PAVILION
12.2. SHOP
12.3. LANDSCAPING
12.4. PLAY AREAS
12.5. DRAINAGE
12.6. NEIGHBOURHOOD PLAN
13. FINANCE
13.1. REVIEW MONTHLY BALANCES
13.2. APPROVE INVOICES FOR PAYMENT
13.3. BUDGET
14. PLANNING APPLICATIONS
14.1. ANY OTHER APPLICATIONS
15. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS
16. EXTERNAL MEETINGS
17. COUNCILLORS ITEMS
18. DATE OF NEXT MEETING

Sherington PC Meeting Wednesday 17th March 2021 at 7.30pm

 

 

SHERINGTON PARISH COUNCIL

 

You are summoned to attend a meeting of Sherington Parish Council which will take place remotely via Zoom on Wednesday 17th March 2021 at 7.30pm. Login details will sent out to those requesting prior to the meeing.

 

AGENDA

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

 

  1. PLANNING APPLICATION – 33 PERRY LANE

 

  1. COUNCILLORS ITEMS

 

  1. DATE OF NEXT MEETING

 

Thursday 8th March

 

 

Zoom Meetng Details

https://us02web.zoom.us/j/82092665311?pwd=OWUzdHpyM3ZDekdYSmprOUJEcTJsdz09

Meeting ID: 820 9266 5311
Passcode: 784065

 

Members of the public and press are invited to attend.

Distribution: Cllrs Hindler, Shires, S Crabb, McNeil and Meldrum.

 

Signed                                                                          Date

Agenda for Sherington Parish Council Meeting via Zoom on Wednesday 3rd March 2021 at 7.30pm

SHERINGTON PARISH COUNCIL

 

You are summoned to attend a meeting of Sherington Parish Council which will take place remotely via Zoom on Wednesday 3rd March 2021 at 7.30pm. Login details will sent out to those requesting prior to the meeing.

 

Join Zoom Meeting
https://us02web.zoom.us/j/83312230943?pwd=YmlXYXlLSjNYcmZpcjFkaEkybUJmUT09

Meeting ID: 833 1223 0943
Passcode: 925205

 

AGENDA

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

 

  1. ACCEPT THE RESIGNATION OF CLLR M. CRABB

 

  1. APPROVE MINUTES FROM LAST MEETING

 

  1. RECEIVE PUBLIC COMMENTS

 

  1. RECEIVE PCSO REPORT

 

  1. RECEIVE WARD COUNCILLORS REPORT

 

  1. VILLAGE SHOP MOTION

 

  1. REVIEW ACTION LOG

 

  1. CLERKS REPORT

 

  1. VILLAGE CARETAKER REPORT

 

  1. PROJECT GROUP UPDATES

 

  • PAVILION – New Doors
  • SHOP
  • LANDSCAPING
  • PLAY AREAS
  • DRAINAGE
  • NEIGHBOURHOOD PLAN

 

  1. FINANCE

 

  • REVIEW MONTHLY BALANCES
  • APPROVE INVOICES FOR PAYMENT
  • BUDGET

 

  1. PLANNING APPLICATIONS

 

  • 33 PERRY LANE
  • HONEYSUCKLE HOUSE, GUN LANE
  • ANY OTHER APPLICATIONS

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

 

  1. EXTERNAL MEETINGS

 

  1. COUNCILLORS ITEMS

 

  1. DATE OF NEXT MEETING

 

TBC.

 

 

SHOULD YOU WISH TO ATTEND PLEASE EMAIL CLERKSHERINGTONPC@GMAIL.COM PRIOR TO THE MEETING  SO THAT LOGIN DETAILS CAN BE PROVIDED.

 

 

Members of the public and press are invited to attend.

Distribution: Cllrs Hindler, Shires, S Crabb, Readman, McNeil and Meldrum.

 

Signed                                                                          Date

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 3rd February 2021, commencing at 7.30pm

PRESENT: Cllrs Hindler (Chair), Readman, S Crabb, M Crabb, Meldrum and Shires, Parish Clerk Will Pike, Ward Cllrs Hosking and McLean.

 

ALSO ATTENDING: 12 members of the public.

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Cllr McNeil, Ward Cllr Geary, PCSO Pat Flynn.

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None

 

  1. APPROVE MINUTES FROM LAST MEETING

Approved to be signed upon next face to face meeting.

 

  1. RECEIVE PUBLIC COMMENTS

No comments were received.

 

  1. RECEIVE PCSO REPORT

No crime had been reported during January 2021.

 

  1. RECEIVE WARD COUNCILLORS REPORT

Cllr McLean gave the following report:

 

Milton Keynes Council had agreed a 2.5% rise in Council tax for the year 2021/22.

 

Strategy 2050 had now been approved to give guidance on the development of Milton Keynes and surrounding areas up until 2050.

 

Cllr Hindler asked about the difficulties of contacting members of Milton Keynes Council specifically around S106 information. Ward Cllr McLean asked to be copied in on correspondence if an answer is not received promptly and they can chase.

 

Clerk Will Pike asked about the MK East developement as the press had been reporting initial proposals had now been provided. This was indeed the case and Ward Cllr Mclean confirmed that the Parish Council will be contacted to provide comment when the time arises.

 

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

Parish Clerk Will Pike gave a brief rundown of outstamdimg items on the actions list – most not covered at the meeting are on hold due to Covid-19 related restrictions.

 

  1. CLERKS REPORT

Parish Clerk Will Pike gave the following report:

 

There were several instances of white markings being placed on pavements around the village – it is hoped that these relate to upcoming works to sort some of the worst areas of the pavements etc around the village.

 

A brief update on the damaged path / drains on the junction of High Street and Crofts End was given – due to the flooding sustained over Christmas and into January work had been put on hold temporarily.

 

New Councillor specific email addresses had been sorted and were just undergoing final testing before rolling out shortly.

 

Extra online storage had been obtained to host video recordings of the Zoom based meetings held to allow them to be viewed retrospectively by the Public.

 

  1. VILLAGE CARETAKER REPORT

Jeff Charles provided the following update:

 

Jeff asked if anyone had history of existing drains showing where they were originally to see if any have been covered or ‘lost’ over time. He is particularly interested in Gun Lane as this seems to be the area causing most problems as water cannot drain and then flows down to the High Street.

 

It was hoped to sort the rough surface to the entrance of the Village Hall / Shop car park in the following week weather permitting along with the potholes on the approach to the Pavilion.

 

Jeff had been collecting litter around Bedford Road and thanked others doing the same in other areas. There were some identifying items found and these will be chased were possible to identify culprits.

 

The street sign on Knoll Close will be finished shortly. Jeff was unaware that it was two sided!

 

A plea to ensure no dog waste is placed in the normal rubbish bins and only goes in the dog bins provided.

 

  1. PROJECT GROUP UPDATES

PAVILION:

Cllr Hindler stated that the Council were looking into the option of placing a Multi-Use Games Area (MUGA) up at the Pavilion using S106 money.

 

SHOP:

Power had now been reconnected to the shop. The Council had been asked to look at the lighting – Cllr Hindler will look at sorting any blown bulbs initially then look at improved lighting potentially. The CCTV system will also be looked at now the power allows.

 

It was agreed to appoint Neves Solicitors to give professional opinion on what to do next with the current shop. Cllr Readman will lead this point. A payment of £500.00 is needed on account to start this process and all were in agreement. Cllr Readman will now pursue this with help from Cllr Meldrum.

 

LANDSCAPING:

None

 

PLAY AREAS:

Cllr Hindler confirmed that the Council are looking at putting a hand carved bench at The Knoll commemorating the ‘Burying of the hatchet.’ This will be done with S106 money.

 

Placing artwork at Stonepits Copse was also being looked at.

 

Cllr S Crabb added if the possibility of a clock could also be looked at.

 

DRAINAGE:

Ward Cllr McLean thanked all contributors who had gathered information on the flooding in order to provide a ‘big picture’ across the Ward.

 

Protocols within Milton Keynes Council are being followed to report on the flooding and all stakeholders (including Parish Councils) will be contacted as part of this investigation.

 

Milton Keynes Council currently looking at high-priority areas such as Stony Stratford and Newport Pagnell where flooding was ‘worst’ (it was noted that this can be subjective).

 

Cllr Shires noted that this had been the wettest winter on record and river levels recorded were the highest ever recorded. He asked whether the lack of dredging at the rivers was a contributing factor to the flooding, and asked if / how pressure can be applied to the Environment Agency / Anglian Water to ensure this is looked at.

 

Cllr Hindler is to produce a map of drainage and landowners around the village to identify better ownership of potential issues.

 

It was mentioned that up until 1981 the Parish paid for a ‘Drain Man’ who’s sole job was to keep drains and ditches etc. clear.

 

Cllr Hindler confirmed that ongoing conversation was being held between himself and Barwood Homes concerning waste spilling from the High Street site.

 

Cllr Hindler confirmed that Roy Mason had moved the van from the middle of his field giving thanks to Cllr Shires for opening the conversation.

 

NEIGHBOURHOOD PLAN

It was mentioned that Chris Akrill will be asked to provide comment on how best to go about the ongoing review / update of the current neighbourhood plan.

 

  1. FINANCE

Balances at as 31st January were as follows:

 

Current Account: £6,266.99

Savings Account: £50,457.94

Payments Due: £1,157.40 (Plus wage costs which had not yet been received along with £500.00 agreed at point 10.2)

Total Cash in Hand: £55,567.53

 

All payments were approved for payment.

 

  1. PLANNING APPLICATIONS

Rickyards Barn: Cllr M Crabb provided a quick summary of the application and all were happy to allow it to proceed – no concerns or objections were raised.

 

Perry Lane: Cllr M Crabb again summarised the current position with the initial application having been removed and concerns raised by neighbouring residents with lack of reponses from MKC to these. A new application was expected on this site shortly. It was agreed to await this application and review on its merits at the time. Cllr Mclean offered to chase individual case officers for associated feedback to complaints lodged. Cllr M Crabb will write to nearby residents who had raised enforcement concerns accordingly.

 

No other applications had been received.

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

 

Cllr Meldrum was dealing with some issues around Gun Lane and Church Road,

 

  1. EXTERNAL MEETINGS

Neves Solicitors to be decided.

 

  1. COUNCILLORS ITEMS

None

 

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 3rd March at 7.30 p.m.

 

 

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 13th January 2021, commencing at 7.30pm

Draft Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 13th January 2021, commencing at 7.30pm

 

PRESENT: Cllrs Hindler (Chair), Readman, McNeil, S Crabb, M Crabb, Meldrum and Shires, Parish Clerk Will Pike, Ward Cllrs Hosking and McLean.

 

ALSO ATTENDING: 12 members of the public.

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Ward Cllr Geary, PCSO Pat Flynn.

  1. RECEIVE ANY DECLARATIONS OF INTEREST

None

  1. APPROVE MINUTES FROM LAST MEETING

Awaiting finalisation.

  1. RECEIVE PUBLIC COMMENTS

The Parish Council was asked if it would look into supporting the Women’s Institute in placing some planters around the village. It was stated that we cannot help if we do not own land to be used – the correct landowner would have to be contacted. The Parish Council were supportive of the idea though and offered to help wherever possible. Cllr McNeil along with Cllr S Crabb agreed to investigate further as part of ‘Sherington in Bloom’ to go along with Britain in Bloom. (Later in the meeting both Ward Councillors offered their support and a potential funding avenue for the project).

A parishioner raised the issue about a truck seeming to have been dumped in Masons field next to the High Street. Councillor Shires is going to contact Roy Mason to see if he can cast any light on the situation.

  1. RECEIVE PCSO REPORT

No report had been provided.

  1. RECEIVE WARD COUNCILLORS REPORT

Cllr McLean gave the following report:

Covid-19 is still a serious issue around the Ward but numbers are starting to move in the correct direction.

Some statistics surrounding an increase in rubbish being collected over the festive period were given showing an increase of 40% in normal rubbish and 70% in glass being collected compared with the previous year. This along with outbreaks of Covid-19 and the sad passing of two Serco employees has led to some delays and a temporary but immediate stop to all food and garden waste collections. The Council passed it’s thoughts and condolences on to the families of the two operatives in question.

It was mentioned that the precept requested by Milton Keynes Council was increasing but not by the maximum allowed. There will also be an increase in the adult care provision.

The Ward Cllr’s mentioned that they each have £1000 to distribute as they wish to any group within their Ward. All applications need to be received by the Ward Cllrs by Friday 12th February.

A quick update on ‘MK East’ was given but we are still waiting for planning to be submitted.

It was confirmed that the Parish Council are to keep the Neighbourhood Plan up to date, partly because of this potential encroachment.

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

The list is to be updated prior to the next meeting.

  1. CLERKS REPORT

Parish Clerk Will Pike gave the following report:

Further information had been received asking everyone to be especially vigilant for scam emails / messages going round, particularly in relation to Covid vaccinations.

North Crawley Parish Council had requested some help in recruiting a caretaker to fulfil a role similar to that of Jeff Charles in our village. It was agreed to share resources as necessary.

A request for the footpaths on Church Road to be looked at – it was agreed to look into further and to write to MKC in the first instance.

It was confirmed that The White Hart had repaid £450 out of the initial £500 paid to help fund the support offered during periods of lockdown and restrictions. This matter is now closed, and thanks were provided to Giles and the team.

It was agreed to look at the noticeboards and get locks replaced where necessary.

  1. PROJECT GROUP UPDATES

PAVILION:

Quotes are still being obtained for new doors.

It was agreed that it is OK for work to be done by the cleaner including some painting and inventory work whilst the Pavilion is closed due to local restrictions

Clerk Will Pike gave a quick update on possible further Grants to be received in relation to the enforced closures. The Parish should receive another £4,000 shortly and there may be other local grants available to apply for.

SHOP:

Cllr Hindler gave an update on the situation at the shop. All avenues are being looked at in depth to proceed with the shop as a project and the appropriate advice is being obtained where necessary. The Parish Council do take on board the comments of the Parishioners in relation to the how it is currently being run but the fact that they are Landlords does restrict what actions can be taken at this time.

DRAINAGE

This is the cause of a lot of issue around the village at the moment. Whilst some remedial work had been carried out by Jeff Charles and Cllr Hindler it is obvious that this area needs looking at in more detail. The Council praised the work of villagers that had put work in to the area, both physically and with research around the issues. Barwood Homes had been contacted and had agreed to clear some of the drains that appear to have been blocked by waste from the site.

Cllrs Hindler and Readman will review the situation further and look into options available.

Ward Cllr McLean gave a quick update over the flooding around the Christmas period saying it was the worst that had been seen and possibly ever. He is collating any issues around these floods to create a better picture of how they affected everyone.

LANDSCAPING:

None

PLAY AREAS:

The play area is now open to be used. There are a couple of issues to sort before final sign off. The play committee will now look into further areas around the village.

  1. CARETAKERS REPORT

Covered above.

  1. FINANCE

Balances at as 31st December were as follows:

Current Account: £34,983.97

Savings Account: £50,005.81

Payments Due: £28,696.98 (includes £18,899.10 due to be paid on completion of the play area).

Total Cash in Hand: £56,292.80

All payments were approved for payment including the payment to Harris Partnership for the work done so far on plans for a new shop. It was made clear that this was for work to date and was by no means finalising their input in the project. It was agreed to write to them thanking them for their work so far.

It was agreed, given the uncertainty around finances and income this year, to keep the Parish precept at the current rate. All were in favour and Will Pike will liaise with MKC to finalise this.

  1. PLANNING APPLICATIONS

Perry Lane – The application at Perry Lane had been removed from the system by Milton Keynes Council.

No other applications had been received.

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

It was agreed to continue with updating the Neighbourhood Plan – Cllr Readman will lead this.

  1. EXTERNAL MEETINGS

None

  1. COUNCILLORS ITEMS

Cllr Hindler confirmed a short informal meeting of councillors had happened the previous week to confirm their focus areas and roles going forward. These will be published in Scan shortly.

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 3rd February at 7.30 p.m.

 

An update since the last publication of Scan Magazine:

 

It was agreed to stop moving forward with the proposed new shop and community hub in its present form. All options will now be looked at including but not limited to – a new build, refurbishment etc. Further information will be provided in future meetings.

 

The planning application for Gun Lane had been discussed and, with reference to the Neighbourhood Plan being the main argument against, was voted down. The Parish Council therefore requested that it goes to a Development Control Committee if necessary.

 

It was agreed to publish recordings of all Public Zoom meetings going forward. This is currently being sorted and the recordings will be available shortly.

Agenda for Parish Council Meeting, which will take place remotely via Zoom on Wednesday 13th January 2021 at 7.30pm

SHERINGTON PARISH COUNCIL

 

You are summoned to attend a meeting of Sherington Parish Council which will take place remotely via Zoom on Wednesday 13th January 2021 at 7.30pm. Login details will sent out to those requesting prior to the meeing.

 

 

AGENDA

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

 

  1. APPROVE MINUTES FROM LAST MEETING

 

  1. RECEIVE PUBLIC COMMENTS

 

  1. RECEIVE PCSO REPORT

 

  1. RECEIVE WARD COUNCILLORS REPORT

 

  1. REVIEW ACTION LOG

 

  1. CLERKS REPORT

 

  1. PROJECT GROUP UPDATES

 

  • PAVILION
  • SHOP
  • LANDSCAPING
  • PLAY AREAS
  • DRAINAGE

 

  1. VILLAGE CARETAKER REPORT

 

  1. FINANCE

 

  • REVIEW MONTHLY BALANCES
  • APPROVE INVOICES FOR PAYMENT
  • BUDGET

 

  1. PLANNING APPLICATIONS

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

 

  1. EXTERNAL MEETINGS

 

  1. COUNCILLORS ITEMS

 

  1. DATE OF NEXT MEETING

 

TBC.

 

 

SHOULD YOU WISH TO ATTEND PLEASE EMAIL CLERKSHERINGTONPC@GMAIL.COM PRIOR TO THE MEETING  SO THAT LOGIN DETAILS CAN BE PROVIDED.

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 11th November 2020, commencing at 7.30pm

Minutes of the meeting of Sherington Parish Council held remotely via Zoom on Wednesday 11th November 2020, commencing at 7.30pm

 

PRESENT: Cllrs Hindler (Chair), Readman, McNeil, S Crabb, M Crabb, Meldrum and Shires, Parish Clerk Will Pike, Ward Cllrs Hosking and McLean.

 

ALSO ATTENDING: 11 members of the public.

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

Ward Cllr Geary, PCSO Pat Flynn.

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

Cllr Shires – Pavilion

 

  1. APPROVE MINUTES FROM LAST MEETING

Approved in principle – to be signed at the next physical meeting.

 

  1. RECEIVE PUBLIC COMMENTS

The Parish Council was asked if it were willing to fund research into land ownership of the pathway between Crofts End and the High Street. Some work had been ongoing into identifying ownership and Milton Keynes Council are looking into it. Ward Cllr McLean had received a response just prior to the meeting and had tried to push this forward. It was agreed to await this outcome before taking further.

 

There was some update on the drainage on the High Street and Anglian Water had been there and cleared for now. They are due to report fully shortly.

 

The Council was asked to look at cutting back and trimming the hedging from the junction with Gun Lane down the High Street into the village. This would allow safer walking. Cllr Shires confirmed he will try to contact the landowner in the first instance.

 

The Council was asked about the latest COVID-19 league tables. Cllr McLean advised that higher numbers were being seen due to instances in relation to Olney Rugby Club and Ousedale Campus at Newport Pagnell.

 

The Council were made aware of a number of railings on The Knoll that had fallen and were rotten. It was agreed to look at further.

 

It was mentioned that the light in the Red Phonebox on The Knoll was not working. It was agreed to look into.

 

  1. RECEIVE PCSO REPORT

No PCSO was present but crime figures since the previous meeting had been provided as follows:

None.

 

A reminder to be wary of several ongoing scams via phone and online was read out.

 

  1. RECEIVE WARD COUNCILLORS REPORT

Cllr McLean gave the following report:

 

The H.I.F. Bid has been signed for £94.5 million to support infrastructure. Expecting a planning application around March 2021 specific for infrastructure and outline planning for housing.

 

Milton Keynes Council budget is expected in draft before Christmas to be taken to the full Council in February.

 

An issue with a planning notice for Honeysuckle Cottage having the dates changed was raised. Cllr McLean confirmed that the change of dates would not shorten any consultation period.

 

  1. SHOPCO – NEXT STEPS

Cllr HIndler confirmed a presentation had been sent and all Cllrs confirmed they had all seen it. Cllr S. Crabb offered to show the presentation but Cllr HIndler asked firstly, if anyone had any particular questions. It was agreed to put on the website.

 

Cllr Hindler confirmed that the Council were being asked to vote on a proposal to pay approx. £800 to take the current design to planning.

 

A vote was held which ended 4-3 against the proposal.

 

A heated discussion ensued.

 

Cllr Readman, speaking on behalf of ShopCo, asked what the reasons for against were as without it makes it impossible for ShopCo to go forward as they have produced a submission based on what has been asked of them.

 

After further discussion the meeting moved on.

 

*NOTE – After the meeting it was agreed that correct protocol for the vote was not followed and will therefore be voided from the record. Further discussion will ensue, and the issue will be put back on the agenda at a subsequent meeting. The full recording of the meeting will be available shortly for complete transparency.

 

  1. RECEIVE REPORT ON ACTIONS FROM LAST MEETING

No Updates.

The actions around the Knoll and Phone Box were added to the list.

 

  1. CLERKS REPORT

Nothing was raised that wasn’t already on the agenda.

 

It was agreed not to furlough any staff under the current lockdown which was hoped will be short enough to reopen afterwards.

 

  1. PROJECT GROUP UPDATES

PAVILION:

Quotes are being obtained for new doors.

 

SHOP:

None

 

BIODIVERSITY:

None

 

LANDSCAPING:

Britain in Bloom certificate had been received.

 

PLAY AREAS:

S106 money has now be confirmed so now waiting on the order to be signed off. Hopefully to be installed by Christmas.

 

  1. CARETAKERS REPORT

Jeff Charles gave a brief update backing up a previous comment about The Knoll with fencing up by the Pavilion.

Asked for a bag of gravel to fill in some of the pot holes on the gravel road up to the Pavilion car park and also on the entrance to the car park by the Village Hall / Shop.

Further drainage issues have been raised with Milton Keynes Council.

 

  1. FINANCE

Balances at as 31st October were as follows:

 

Current Account: £20,176.34

Savings Account: £50,001.64

Payments Due: £2,159.30

Total Cash in Hand: £68,018.68

 

  1. PLANNING APPLICATIONS

Water Lane – No Issues

Honeysuckle Cottage – No issues were initially raised but after comments from the Public and those involved in the production of the Neighbourhood Plan it was agreed to investigate further and hold a further informal meeting to further understand how this fits in with the Neighbourhood Plan.

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

Cllr S. Crabb had been contacted by a resident with ideas for the arts funding from S106. Information was passed on.

 

  1. EXTERNAL MEETINGS

None.

 

  1. COUNCILLORS ITEMS

Cllr S. Crabb asked about the Internal Drainage Board set up by Cllr Hindler but as he had disconnected from the meeting, he was unable to respond.

 

  1. DATE OF NEXT MEETING

The next meeting will be on Wednesday 9th December 2020 at 7.30 p.m.

Agenda for PC meeting, which will take place remotely via Zoom on Wednesday 9th December 2020 at 7.30pm.

 

You are summoned to attend a meeting of Sherington Parish Council which will take place remotely via Zoom on Wednesday 9th December 2020 at 7.30pm. Login details will sent out to those requesting prior to the meeting.

 

AGENDA

 

  1. RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE

 

  1. RECEIVE ANY DECLARATIONS OF INTEREST

 

  1. APPROVE MINUTES FROM LAST MEETING

 

  1. RECEIVE PUBLIC COMMENTS

 

  1. RECEIVE PCSO REPORT

 

  1. RECEIVE WARD COUNCILLORS REPORT

 

  1. SHOPCO

7.1 UPDATE FROM SHOPCO – TBC

7.2 REVIEW SHOPCO’s TERMs OF REFERENCE – IH

 

  1. FREEDOM OF INFORMATION REQUEST – WP

 

  1. REVIEW AND REVISE NEIGHBOURHOOD PLAN – FIRST STEPS – DR

 

  1. REVIEW ACTION LOG

10.1 Internal Drainage Board

10.2 Precept Request for 2021/2022

 

  1. CLERKS REPORT

 

  1. PROJECT GROUP UPDATES
    • PAVILION

Quote for door replacement.

  • SHOP
  • LANDSCAPING
  • PLAY AREAS

 

  1. VILLAGE CARETAKER REPORT

 

  1. FINANCE
    • REVIEW MONTHLY BALANCES
    • APPROVE INVOICES FOR PAYMENT
    • BUDGET FOR 2021/2022

 

  1. PLANNING APPLICATIONS

15.1 Honeysuckle Cottage, Gun Lane

15.2 Perry Lane – Steel Frame Outbuilding

 

  1. CONSIDER CORRESPONDENCE AND NEW CONSULTATIONS

 

  1. EXTERNAL MEETINGS

 

  1. COUNCILLORS ITEMS

 

17.1 COUNCILLORS FOCUS AREAS GOING FORWARD – IH

17.2 VERGE CUTTING – HIGH STREET TOWARDS GUN LANE – DR

 

  1. DATE OF NEXT MEETING

 

TBC.

 

SHOULD YOU WISH TO ATTEND PLEASE EMAIL CLERKSHERINGTONPC@GMAIL.COM PRIOR TO THE MEETING  SO THAT LOGIN DETAILS CAN BE PROVIDED.

 

Members of the public and press are invited to attend.

Distribution: Cllrs Hindler, Shires, S Crabb, M Crabb, Readman McNeil and Meldrum.

Signed                                                                         Date